COMMUNITY HEALTH INITIATIVE OF ORANGE COUNTY

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published by the United States Office of Management and Budget. SUBRECIPIENT shall Provide CITY with a copy of said audit by April 1 of the year following the program year in which this Agreement is executed, L Record Keenino o N adequate records and report, SUBRECIPIENT shall keep and maintain complete and eports on program Participants to determine their initial and continuing eligibility for the Program services being Provided to assist C17y in meeting and maintaining its record keeping responsibilities under the CDBG REGS, including the following: (1) Records a. Documentation evidencing program income requirements in conformity with 24 CPR 570.504(b((2)(i), (ii) and 24 CPR 570.503(bx3) and 24 CFR 570.208(a)(2)(B) of the income level of persons and/or families participating in or benefiting by the SUBRECIPIENT program. b. Documentation of the number of pp by the SUBRECIPIEN'1' program. rsons and/or families participating in or benefiting c. Household information shall include number of persons, identification of head of household, racetcthnicity, and income verification of all household members ages 18 and over. d. Documentation of all CDBG FUNDS received from C1ry. e. Documentation of expenses as identified in the Budget Proposal, including evidence of incurring the expense, invoices for goods or services, copies of any and all contracts or documentation pertaining to costs for subcontractors, plus all other invoices and proof ofpayment for which CDBG FUNDS were expended, and any payments therefor. f Any such other related records as CrMshall reasonably require or as required to be maintained pursuant to the CDBG REGS. (2) Reports a. Payment Request. Concurrently with the submittal of each quarterly report, on or before the 15th day of October, January, April and July, SUBRECIPIENT shall submit both: an original invoiceJrequest for reimbursement and true copies of invoic, canceled checks, bank statements, credit card statementses, receipts , procurement documentation for goods or services, timesheets Payroll records, benefit statements, agreements, contracts or documentation pertaining subcontractors, and/or other documentation supporting to costs for and evidencing how the CDBG FUNDS have been expended during the applicable quarter. b. arterly Progress racial statistics of persons and families benefitedenby S�IJBRECIpgo keep records of all ethnic and obligations under this Agreement, including, but not limited tq the numb ofjth erf mmdannccedof is income persons and households assisted in accordance with federal income limits, the number to female heads of households assisted, new program information and limiYear-ts date program of statistics on expenditures, caseload and activities. Failure to provide any of the required documentation and reporting will cause MY to withhold all or a portion of a request for reimbursement, or return the entire reimbursement package to SUBRECIPIENT, until such documentation and reporting has been received and approved by Cfly.