20C - AA AND AGMT FOR SARTC STUDY

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Appropriation Adjustment and Approval of Agreement for SARTC Microgrid Feasibility Study August 18, 2020 Page 2 and electric vehicle charging services at SARTC. When implemented, a microgrid allows a facility to continue operations even during electric utility service interruptions. Since 2008, the City has been part of an Energy Efficiency Partnership (Partnership) with Southern California Edison (SCE). The role of the Partnership is to institutionalize energy efficiency through educating the public and demonstrating energy efficiency in City facilities. A benefit of the Partnership is access to no -cost technical assistance through TRC Engineers, Inc. (TRC). As a result, TRC has assisted in developing the scope of work for at least 12 energy efficiency projects that have been completed in City facilities over the last ten years. Three of these projects involved lighting, heating, and air conditioning at SARTC. TRC has institutional knowledge of City facilities operations, energy usage, projects completed, and technical details. This grant opportunity came about as a result of the existing relationship that the City has had with TRC on energy projects. The grant award in the amount of $176,807 will fund the development of the complete feasibility study, consisting of reimbursement for staff time in the amount of $23,457 and $153,350 for the TRC scope of work (Exhibit 2). The Grant Installments and Reporting Agreement is attached (Exhibit 3). Staff recommends approval of the Appropriation Adjustment to recognize the grant award and approval of the agreement with TRC. FISCAL IMPACT The total Feasibility Study cost is $176,807, which includes $23,457 for staff costs and $153,350 for consultant costs. Approval of the appropriation adjustment will recognize $176,807of Bay Area Council California Resilience grant funds into the Energy Conservation Program, Grant -Other revenue account (No. 16217002-52040) and appropriate the same amount into the California Resilience Challenge, Contract Services -Professional and Internal Departments Personnel Charges expenditure accounts (No. 16217600-62300 and 16217600-65205). The funds will be available for expenditure in Fiscal Year 2020-21. Fiscal Year Accounting Unit - Fund Description Accounting Unit - Account Amount Account No. No. Description Energy California Resiliency FY 2020-21 16217600-62300 Conservation Challenge , Contract $153,350 Program Services -Professional Energy California Resiliency FY 2020-21 16217600-65205 Conservation Challenge, Internal Departments Personnel $23,457 Program Charges Total $176,807 Fiscal Impact Verified By: Kathryn Downs, CPA, Executive Director — Finance and Management Services Agency Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Exhibits: 1. Grant Award 20Ci-2