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Contract Amendments for Repair of Various City Heating -Ventilation -Air Conditioning Systems <br />August 18, 2020 <br />Page 2 <br />On March 15, 2016, Council awarded maintenance and repair services contracts to ACCO <br />Engineering, FM Thomas, Johnson Controls Inc. and Trane, for a three-year period with a one- <br />year renewal option and services have been utilized through the City's Purchase Order process. <br />On March 3, 2020, Council approved a six-month extension scheduled to expire on September <br />30, 2020. Staff plans to release an RFP to establish new service contracts, and is requesting to <br />add funds and time to the current purchase orders to allow the Facilities Manager sufficient time <br />to develop a more comprehensive RFP that results in the selection of an acceptable service <br />provider(s) for HVAC system repairs. <br />ENVIRONMENTAL IMPACTS <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />Funding for the requested combined increase of $385,000 to the existing contracts with ACCO <br />Engineering, FM Thomas, Johnson Controls Inc. and Trane is budgeted and available for <br />expenditure in the following accounts: <br />Fiscal Year <br />Accounting <br />Fund Description <br />Accounting Unit, <br />Amount <br />Unit -Account # <br />Account Description <br />Building & Facility, <br />General Fund <br />FY 2020-21 <br />01114403-62300 <br />Police Department <br />Contract Services- <br />$192,500 <br />October <br />Professional <br />2020-June <br />Building Maintenance, <br />2021 <br />07317100-62300 <br />Building <br />Contract Services- <br />$192,500 <br />Maintenance <br />Professional <br />Total: <br />$385,000 <br />Fiscal Impact Verified By: Kathryn Downs, CPA, Executive Director — Finance and Management <br />Services Agency <br />Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency <br />David Valentin, Police Chief — Police Department <br />22E-2 <br />