Laserfiche WebLink
City of Santa Ana - LMS Procurement Services <br />Cost Proposal <br />A. LMS Procurement Services <br />LMS Procurement services are proposed to be provided with a fixed -price compensation approach tied to <br />specific milestones / deliverables. The not to exceed compensation amount is $33,000. <br />- Program Sponsor Planning <br />- Establish RFP Procurement Approach <br />Planning <br />and Timeline <br />5% <br />$1,650 <br />- Facilitate IT team kick-off and ongoing <br />meetings with staff team members <br />participating in RFP procurement process <br />- Documentation Current -State Inventory <br />of SAPIN <br />22% <br />$7,260 <br />- Documentation of Future -State Inventory <br />RFP Creation <br />- SAPIN Video Demo Preparation <br />21% <br />$6,930 <br />- RFP Draft Preparation <br />25% <br />$8,250 <br />- Identify Potential LMS Vendors <br />- RFP Package for Posting to PlanetBids <br />2% <br />$660 <br />Agreement <br />Review and <br />- Initial Quote, Agreement, and SOW <br />o <br />10/a <br />$3,300 <br />Contract <br />Review <br />Negotiation <br />- Contract Negotiation <br />15% <br />$4,950 <br />Total <br />100% <br />$33,000 <br />' City Staff will own <br />RFP Response and Submission Management and Reviews, Vendor Shortlisting, <br />Product Demos, Interviews, <br />and Final Scoring <br />B. LMS Implementation Project (if Requested) <br />The LMS Implementation Project services can be initiated immediately after the completion of the LMS <br />Procurement project, if allowable by the City and new LMS software vendor. PCG can provide additional <br />implementation services, if requested by the City. PCG's level of effort to deliver required implementation <br />services for the project will be aligned to typical LMS Implementation Phases and Methodology. In order to <br />provide cost-effective services to the City, PCG will provide fixed price services by month and by project <br />phase. PCG will work closely with the City's Project Team to determine an LMS Implementation Project <br />services budget and proposal that aligns to the needs of the City. <br />Expenses <br />Travel time and mileage cost to and from the City of Santa Ana City Hall are included as part of the cost <br />proposal. Expenses related to services typically include travel expenses for site visits (e.g., hotel, mileage, <br />airfare, ride share/ taxi, and meals), document printing, ancillary hardware and software (e.g., training video <br />recording device and software), etc. and will only be utilized and billed with prior approval from the City, or <br />designee at a cost + 15% administration fee. <br />