20B - AA AND AGMT FOR TRAFFIC SAFTEY

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State of California — Office of Traffic Safety GRANT AGREEMENT Schedule A GRANT NUMBER TR21066 1. PROBLEM STATEMENT The Santa Ana Police Department implemented the Crossroads electronic collision database system in 1999 in order to facilitate the timely completion and review of traffic collision reports. However, the Santa Ana Police Department Records Division has continued to batch scan and send collision reports to the California Highway Patrol SWITRS program on a monthly basis, which decreases the efficiency of the electronic collision database system and delays traffic safety data reporting. For 2018 and 2019, the Santa Ana Police Department sent, on average, 400 reports per month. By implementing a solution to electronically submit Crossroads collision data to the California Highway Patrol SWITRS program, the Santa Ana Police Department could increase their contribution to the Office of Traffic Safety's goal of improving overall roadway safety by providing accurate and timely data that roadway safety engineering improvements and traffic safety enforcement operations rely on. 2. PERFORMANCE MEASURES A. Goals: 1. Reduce the number of persons killed in traffic crashes. 2. Reduce the number of persons injured in traffic crashes. B. Objectives: Target Number 1. Upgrade existing electronic crash reporting program to the latest version available 1 that includes the capability of exporting complete crash report records to a departmental records management system and the California Highway Patrol's Statewide Integrated Traffic Records System. 3. METHOD OF PROCEDURE A. Phase 1 — Program Preparation (1 St Quarter of Grant Year) • Determine specific system requirements. • Determine specific equipment requirements. • Request vendor price quotation per host agency requirements. • Procure an electronic crash reporting system with the following functionalities: • System licensing with installation and training. • GIS based mapping. • Segment crash diagraming tool. • Ability to create or import crash reports. • Ability to import and export agency RMS files. • Ability to perform complete analysis of crash reports. • Secure database accessible by appropriate agency personnel. • Ability to export complete crash report to the California Highway Patrol's Statewide Integrated • Traffic Records System. • Procure an electronic citation system with the following functionalities: • System licensing with installation and training. • Ability to import and export to agency RMS files. • Ability to perform complete analysis of citation reports. • Secure database accessible by appropriate agency personnel. • Ability to export complete citation reports to the local county court. B. Phase 2 — Program Operations (Throughout Grant Year) • Select vendor for system development, implementation, and installation. • Monitor and oversee progress of system/software development. C. Phase 3 — Data Collection & Reporting (Throughout Grant Year) • Prepare and submit invoice claims (due January 30, April 30, July 30, and October 30). • Successful project completion and confirmation of successful transmission by the California Highway Patrol is required before submission of invoice claims seeking reimbursement from OTS. 7/7/2020 2:09:47 PM 20B-23 Page 3 of 14