22A - PO FOR BOOKMOBILE - Laserfiche WebLink

Home Browse Search

REQUEST FOR COUNCIL ACTION Is]k W,1115614111ki Eel I111111I7tl;INkII'kq lIllIMi SEPTEMBER 1, 2020 TITLE: AWARD A PURCHASE ORDER IN THE AMOUNT OF $169,240 TO MATTHEWS SPECIALTY VEHICLES, INC. FOR A FORD TRANSIT T-350 VAN TO BE USED AS A BOOKMOBILE FOR THE SANTA ANA LIBRARY (NON -GENERAL FUND) (SPECIFICATION NO. 20-098) a]; K616111kiEelI1 to] 01Ill Ip1»1.101Tl qlf ❑ As Recommended ❑ As Amended ❑ Ordinance on 1� Reading ❑ Ordinance on 2od Reading ❑ Implementing Resolution ❑ Set Public Hearing For Kffl 0111►IN] 0QIto] /s/ Kristine Ridge FILE NUMBER CITY MANAGER RECOMMENDED ACTION Authorize a one-time purchase and payment of purchase order to Matthews Specialty Vehicles, Inc. for a Ford Transit T-350 van which will be used as a bookmobile, in the amount of $153,855 with a ten percent (10%) contingency of $15,385, fora total amount not to exceed $169,240, funded by the Cannabis Public Benefit Fund, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The City of Santa Ana has a high -density population of approximately 333,000 over 27.35 square miles and currently operates only two public libraries. Given the population density and geographic size of the City, the Library's two locations do not currently meet the needs of the community. Data reported by the California State Library shows the total square footage per capita for the Santa Ana Public Library at approximately 0.1593, which is among the lowest in California. In years past, the Library has been able to provide mobile library services to the community to help offset this significant deficit in library space; however, there has not been a vehicle available to offer mobile services in more than a decade. The Santa Ana Public Library's purpose is to respond to the community's informational, educational, and personal interest needs using books, materials, technology, and professional expertise. Offering a mobile library service will allow the Library to respond more adequately to basic community needs. The City of Santa Ana Public Library was awarded an $80,000 grant by the California State Library to procure books, audiovisual materials, technology, and supplies needed for a new mobile library unit that is being financed by the Cannabis Public Benefit Fund. The new vehicle will provide a combination of traditional library services as well as new technologies and innovative programs such as mobile materials checkout, library card registration, and general circulation functions. It will also offer a variety of technology related features including wireless internet access, virtual reality 22A-1