25D - AMEND AGMT FOR JANITORIAL SERVICES

Home Browse Search

REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 1, 2020 TITLE: APPROVE A SECOND AMENDMENT WITH SANTA FIE BUILDING MAINTENANCE FOR POLICE DEPARTMENT JANITORIAL SERVICES IN THE AMOUNT OF $800,248.94 (GENERAL FUND) CLERK OF COUNCIL USE ONLY: •e• O, ❑ As Recommended ❑ As Amended ❑ Ordinance on 1� Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO /s/ Kristine Ridge FILE NUMBER CITY MANAGER RECOMMENDED ACTION Authorize the City Manager to execute a second amendment to the agreement with Santa Fe Building Maintenance for police and jail facility janitorial services, for the period beginning October 1, 2020 through September 30, 2021, in an amount not to exceed $800,248.94, which includes a ten percent (10%) contingency, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION On October 1, 2017, the City entered into a three-year agreement with Santa Fe Building Maintenance as a result of an RFP that was issued for janitorial services (RFP# 17-022). Santa Fe Building Maintenance provides janitorial maintenance services for the Police Administration building, jail facility, Southeast Substation, Westend Substation, and Centennial Training Center. Services include vacuuming and carpet care, comprehensive vinyl and tile floor care, general and high dusting, emptying trash receptacles, recycling, and other related services. In addition, at the onset of the COVID-19 pandemic, the Police Department contacted Santa Fe Building Maintenance to perform daily sanitizing of all doorknobs/handles, elevator buttons/panels, stair rails, conference tables, and other frequently touched surfaces in general employee and public areas, including public lobbies, hallways, and meeting rooms/areas. These additional services were implemented to protect community members and employees from the transmission of COVID-19. This agreement amendment was approved by City Council at the April 21, 2020 City Council meeting. The Police Department is recommending the City enter a one-year agreement with Santa Fe Building Maintenance for the provision of janitorial services (Exhibit 1). Santa Fe is requesting a seven percent (7%) $3,990.87 increase to cover the minimum wage increase from $13 to $14 per hour, to take effect January 1, 2021, and an eight percent (8%) increase in health and welfare related costs. This will increase the annual cost of the base agreement from $679,608.60 to $727,499.04. The one-year agreement, including a ten percent (10%) contingency, totals $800,248.94. 25D-1