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California State Library Grant Agreement & Certification of Compliance Fiscal Office The Knowledge Mobile "Know-Mo": Bringing Mobile Library Services Backto Santa Ana PO Box 942837 Santa Ana Public Library, SVBT-026 Sacramento, CA 94237-0001 Section 2: Payments, Reports and Claims, Page 1 of 2 PAYMENTS, REPORTS AND CLAIMS LIMITATION OF EXPENDITURE Expenditure for all projects must conform to the approved budget, as amended, and with applicable Federal and State laws and regulations. Any of the sums listed as approved and/or amended appearing under the categories in the approved budget may be adjusted with prior authorization from the State Library grant monitor. This would be to increase any allotment not more than 10%with the understanding that there will be corresponding decreases in the other allotments so that the total amount paid by the California State Library to the Grantee under this Agreement shall not exceed the awarded amount, which shall be expended/encumbered during the grant period. PAYMENTS Payment will be provided to cover the expenditures incurred by the Grantee for the project in the following manner: Initial Payment of 90% of Approved Award Amount ($72,000): upon execution of the agreement and submission of claim and certification by Grantee. Payment of 10% of Approved Award Amount ($8,000): on project completion and upon the submission of required final narrative and financial reports, no later than June 30, 2022. If the amount of payment made by the California State Library shall exceed the actual expenses during the term of this agreement, as reflected in the financial reports to be filed by the Grantee, the Grantee shall refund to the California State Library the amount of such excess payment. REPORTS AND CLAIMS The Grantee shall make all required reports and claims to the California State Library. The Grantee shall be responsible for the submission of interim and final narrative and financial reports on the progress and activities of the project, to the California State Library. The financial reports shall reflect the expenditures made by the Grantee under the Agreement. The financial reports may be incorporated into the same reporting structure as the narrative reports. The financial reports shall be submitted by the following dates, by the following dates: a. First Grant Reports (mid -project narrative and financial) (covering start of grant - December 2020: January 31, 2021