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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 15, 2020 <br />TITLE: <br />APPROVE AN INCREASE OF THE <br />PURCHASE ORDER AMOUNT WITH CORE & <br />MAIN LP, FERGUSON ENTERPRISES, LLC <br />AND S&J SUPPLY COMPANY, INC. IN THE <br />AMOUNT OF $275,000 FOR A TOTAL <br />AGGREGATE AMOUNT NOT TO EXCEED <br />$660,000 FOR WATERWORKS FITTINGS <br />AND SUPPLIES AND EXTEND THE TERM <br />THROUGH APRIL 30, 2021 <br />(SPECIFICATION NO. 15-034) <br />(NON -GENERAL FUND) <br />/s/ Kristine Rid <br />CITY MANAGER <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1� Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />911111111100 :]qC7 <br />RECOMMENDED ACTION <br />Authorize the City Manager to increase the blanket order contracts with Core & Main LP, <br />Ferguson Enterprises, LLC and S&J Supply Company, Inc. for waterworks fittings and supplies <br />by $275,000 for a total aggregate amount not to exceed $660,000 and extend the term for six <br />months, from October 31, 2020 to April 30, 2021, subject to <br />non -substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Public Works Agency Water Resources Division manages the delivery of water to <br />businesses and residents in the City of Santa Ana, including fire hydrants. To do so, the Agency <br />maintains an extensive distribution system that includes 20 active wells, seven pumping stations <br />and reservoirs, seven import water connections, and 450 miles of water mains. To perform <br />maintenance and repair of fire hydrants and the extensive water delivery system, the Water <br />Resources Division staff requires an assortment of materials such as valves, adapters, couplings, <br />clamps, as well as brass brushings, flanges, nuts, and stops. The contract for waterworks fittings <br />and supplies is designed to provide quality products at a significant savings based on quantity <br />pricing. <br />On June 2, 2015, the City Council awarded a purchase order contract for waterworks fittings and <br />supplies to Core & Main LP, Ferguson Enterprises, LLC and S&J Supply Company, Inc. for a <br />one-year period expiring June 16, 2016, with four one-year renewal options in an annual <br />aggregate amount not to exceed $350,000. The four renewal options were exercised and the <br />22B-1 <br />