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FULL PACKET_2020-09-15
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FULL PACKET_2020-09-15
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9/14/2020 9:04:01 AM
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City Clerk
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Agenda Packet
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Clerk of the Council
Date
9/15/2020
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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 15, 2020 <br />TITLE: <br />APPROVE AN INCREASE IN THE <br />PURCHASE ORDER AMOUNT WITH <br />QUALITY FENCE CO., INC. IN THE <br />AMOUNT OF $350,000, FOR A REVISED <br />ANNUAL AMOUNT NOT TO EXCEED <br />$550,000 FOR CHAIN -LINK FENCE AND <br />GATE INSTALLATION SERVICES <br />(SPECIFICATION NO. 18-080) <br />(NON -GENERAL FUND) <br />CLERK OF COUNCIL USE ONLY: <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on V Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />/s/ Kristine Ridge FILE NUMBER <br />CITY MANAGER <br />RECOMMENDED ACTION <br />Authorize the City Manager approve an increase to the blanket order contract with Quality Fence <br />Co., Inc., for chain -link fence and gate installation services by $350,000, for a revised annual <br />amount not to exceed $550,000, for the remainder of the contract term, and one one-year renewal <br />option if exercised, subject to non -substantive changes approved by the City Manager and City <br />Attorney. <br />DISCUSSION <br />On February 5, 2019, at the conclusion of a competitive bid process, the City Council approved a <br />one-year purchase order contract with Quality Fence Co., Inc., with provisions for two one-year <br />renewal options, to provide chain -link fence and gate installations to improve the security of the <br />City's water system facilities. The original purchase order contract was awarded in an annual <br />amount not to exceed $200,000, and the first renewal option has been exercised. <br />Services provided under the chain -link fence and gate installation contract have improved the <br />security and safety around the City's water system's wells, reservoir stations, and other water <br />facilities. The work has mainly consisted of, but has not been limited to, the removal and proper <br />disposal of existing fencing and the construction and installation of fabricated industrial steel <br />fencing at various locations. In addition, the existing contract has been utilized for fencing <br />improvements at other City facilities. Staff recommends amending the existing purchase order <br />contract with Quality Fence Co., Inc., to enable the Water Resources Division to continue with their <br />original fencing upgrade schedule, including water property located at 610 North Figueroa, and <br />provide options for citywide fencing improvements on an as -needed basis. To accomplish this, staff <br />recommends increasing the total aggregate annual spending limit by $350,000, resulting in a new <br />aggregate annual spending limit of $550,000. <br />22A-1 <br />
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