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Invoices will reflect a credit for the upfront payment. Final payment will be based on 4% <br />of the total grant funds issued minus any credit remaining. <br />C. Close -Out Deadlines: The final invoice for services for the month of October must be <br />submitted by October 27`1'. The final invoice should include anticipated and projected <br />expenditures. Disbursements for grant payments must be received on or before October <br />301h. Invoices and/or disbursement received after the aforementioned dates will not be <br />processed and/or paid. <br />Payments made by the CITY shall not preclude the right of the CITY from thereafter disputing <br />any services involved or billed under this CONTRACT and shall not be construed as acceptance <br />of any part of the services. <br />III. Tax ID Number: The CONTRACTOR shall include its taxpayer 11) number on all invoices <br />submitted to the CITY for payment to ensure compliance with IRS requirements and to expedite <br />payment processing. <br />IV. Billing Instructions: <br />The CONTRACTOR will email invoices on the CONTRACTOR'S letterhead for Grant Awards <br />to be issued and Service Fees for services rendered to Carlos de la Riva, Economic Development <br />Specialist III, at edelariva(@santa-ana.o%,. <br />Each invoice will include the following information: <br />1. CONTRACTOR'S name and address <br />2. CONTRACTOR'S remittance address, if different from 1, above <br />3. Federal Tax I.U. Number <br />4. CONTRACT' Number <br />5. Invoice Number <br />G. Dates of Service <br />8. Service Description — List of approved grants to be disbursed <br />9. Total — Grants to be disbursed and 1.0% Service Fee <br />V. Payment Option - Electronic Funds Transfer <br />The CITY offers CONTRACTORS the option of receiving payment directly to their bank <br />account via an Electronic Fund Transfer (EFT) process in lieu of check payment. Payment made <br />via EFT will also receive an Electronic Remittance Advice with the payment details via e-mail. <br />An e-mail address will need to be provided to the CITY via an EFT Authorization form. To <br />request a form, please contact the CITY agency/ department. Upon completion of the form, <br />please mail, fax or email to the address or phone listed on the form. <br />23 <br />