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® 6URANCEONFILE a WORK MAY PROCEED UMNL INSURANCE EXPIRES ny1,117 QV ri Env nr rni uiru � SATE ova A-2020-176 AGREEMENT WITH C3 TECHNOLOGY SERVICES 1Tll (t�(M�kn�iertorr�esi �rZ TO PROVIDE MANAGED PRINT SERVICES � `. THIS AGREEMENT is made and entered into on this I' day of September, 2020 by and between C3 Technology Services, ("Provider"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The City has elected to purchase Sharp Copiers via a Purchase Order Contract (#5683) with Provider via a Purchase Order Contract approved by the City Council on March 19, 2019. Subject to approval by the City Council, Provider entered into a cooperative agreement with NASPO Valuepoint, which has favorable pricing without a minimum order requirement to purchase equipment from Provider. B. Provider has been engaged with the City for similar services with the City since 2016. City wishes to further engage with Provider for maintenance and repair services for the City's multi -function printer and copier units. Provider represents that it is able and willing to provide such services to the City in RFP No. 16-076 C. In undertaking the performance of this Agreement, Provider represents that it is knowledgeable in its field and that any services performed by Provider under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Provider shall furnish managed print services on a cost -per -click basis for all the City's multi- function printer and copier units. These services shall include the following: (a) fully service for all printers and copiers, (b) configuration services, (c) end -user training, and (d) provision of all operating supplies including without limitation toner, cartridges, developer, fuser oil, rollers, print heads, drums, circuit boards, imaging unit, and staples. The services shall be performed on -site and in accordance with the guidelines and standards appearing in Exhibit A. Provider shall not be responsible to supply paper for any multi -function printer or copier. Provider's proposal is incorporated herein by reference. City shall have the option to purchase document management software during the Agreement. 2. COMPENSATION a. City agrees to pay, and Provider agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit A. The total annual amount to be expended during the tern of this Agreement shall not exceed $374,564. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made