22A - PO FOR GAS JETTER - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 6, 2020 TITLE: AWARD A PURCHASE ORDER IN AN AMOUNT NOT TO EXCEED $407,540 TO PLUMBERS DEPOT INC. FOR ONE COMPRESSED NATURAL GAS JETTER TRUCK (SPECIFICATION NO. 20-120) (NON -GENERAL FUND) CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1 sl Reading ❑ Ordinance on 2od Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CK�7►111►1�1q�iC�. /s/ Kristine Ridge FILE NUMBER CITY MANAGER RECOMMENDED ACTION Authorize a one-time purchase and payment of a purchase order to Plumbers Depot Inc. for the purchase of one compressed natural gas fetter truck, in the amount of $397,540, plus a contingency of $10,000, for a total amount not to exceed $407,540, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency, Water Resources Division oversees and maintains the daily operations of the water system and sanitary sewer system. The City's sanitary sewer system has approximately 8,000 maintenance holes, 390 miles of sewer mains, and two lift stations. The sewer system collects all sewage and transports it to the Orange County Sanitation District for treatment. The Water Resources Division is in need of one jetter truck to replace an aging vehicle utilized daily in the maintenance and repair of the sanitary sewer system. The existing vehicle is a model year 2003 that has exceeded the Equipment Lifecycle Guidelines recommended by the City's Fleet Services Division, who is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. Replacing this vehicle with a more reliable and efficient vehicle is essential to ensure the continued delivery of high quality sanitary sewer services to the customers in the City of Santa Ana. Santa Ana Ordinance No. NS-2312 authorizes the City to utilize purchase contracts from any public agency utilizing a competitive bid process. Sourcewell (formerly National Joint Powers Alliance), awarded a contract to GapVax Inc., (Contract No. 122017-GPV) for procurement of sewer cleaning and hydro -excavation equipment as a result of open competitive bidding on behalf of its members, which includes government agencies. Plumbers Depot Inc., is the official and approved sole -source provider of equipment, parts, and service for GapVax Inc., for all of Southern California. Utilizing the contract awarded to GapVax Inc. allows the City to make purchases through February 20, 2022, and is in accordance with the City's existing Purchasing Guidelines. 22A-1