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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 6, 2020 <br />TITLE: <br />AUTHORIZE AND EXERCISE THE FIRST <br />RENEWAL TERM OF THE BLANKET <br />PURCHASE ORDER WITH BPR, INC. FOR <br />SIDEWALK OFFSET GRINDING SERVICES IN <br />THE AMOUNT OF $240,000 <br />(SPECIFICATION NO. 19-049) <br />(NON -GENERAL FUND) <br />/s/ Kristine Ridge <br />CITY MANAGER <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ <br />Recommended <br />❑ <br />As Amended <br />❑ <br />Ordinance on 1sl Reading <br />❑ <br />Ordinance on god Reading <br />❑ <br />Implementing Resolution <br />❑ <br />Set Public Hearing For_ <br />.Ko7\lll\U1goiCo1 <br />FILE NUMBER <br />RECOMMENDED ACTION <br />Authorize the City Manager to exercise the first renewal term of the blanket purchase order with <br />BPR, Inc. for sidewalk offset grinding services in the amount of $240,000, for a period ending June <br />30, 2021, subject to non -substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Public Works Agency Maintenance Services Division is responsible for maintaining City of <br />Santa Ana sidewalks. Staff evaluates the condition of sidewalks and identifies uneven surfaces <br />and cracks that may pose a risk to pedestrians, reducing the City's potential liability claims and <br />enabling the City to comply with regulations set forth by the American with Disabilities Act. Offset <br />grinding is the preferred method to repair uneven surfaces caused by underlying tree roots or soil <br />depressions that raise or sink sidewalk areas. The Public Works Agency performs approximately <br />50,000 linear feet of sidewalk offset grinding at 1,200 locations throughout the City. The Parks, <br />Recreation and Community Services Agency also uses this method to address trip/step hazards <br />at parks, the Santa Ana Zoo, Civic Center area, and within the bike trail system. <br />On July 1, 2019, the City awarded a purchase order contract to BPR, Inc. for sidewalk offset <br />grinding services in an annual amount of $240,000. The contractor has performed well and has <br />met City needs and expectations. The Public Works Agency is recommending to exercise the first <br />one-year renewal of the purchase order. <br />FISCAL IMPACT <br />Funds will be budgeted and available for expenditure as shown in the table below: <br />22B-1 <br />