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aCITY OF SANTA ANA <br />expenses incurred by the Proposer prior to the date of award and execution, if any, of <br />the contract. <br />Other Expenses: The Contractor will be responsible for all costs related to photo <br />copying, telephone communications, fax communications, and parking while on City <br />sites during the performance of work and services under this Contract. <br />E. CONTRACTOR'S PROJECT MANAGER/KEY PERSONNEL <br />Except as formally approved by the City, the key personnel identified in Contractor's <br />proposal shall be the individuals who will actually complete the work. Changes in staffing <br />must be reported in writing and approved by the City. The City shall have the right to <br />require the removal and replacement of the Contractor's Project Manager and key <br />personnel under the awarded contract. The City shall notify the Contractor in writing of <br />such action. The City is not required to provide any reason, rationale, or additional <br />factual information if it elects to request any specific key personnel be removed from <br />performing services under the awarded contract. The City shall review and approve the <br />appointment of the replacement for the Contractor's personnel. Said approval shall not <br />be unreasonably withheld. <br />Standards of Conduct: Contractor's personnel shall be courteous and maintain good <br />working relationships with all stakeholders, state or outside agencies, other team <br />members and staff within the City. <br />Criminal Background Certification: Contractor certifies that all employees working on this <br />contract have had a criminal background check at Contractor's cost and that said <br />employees are clear of any sexual and drug -related convictions. Contractor further <br />certifies that all employees hired by Contractor or Subcontractor shall be free from any <br />felony convictions. City reserves the right to require Contractor to pay fingerprinting fees <br />for personnel assigned to work in sensitive areas. <br />F. COST PROPOSAL <br />The price and amount of the Cost Proposal/Fee Schedule must have been arrived at <br />independently and without consultation, communication, agreement or disclosure with <br />or to any other Subcontractor, Proposer or prospective Proposer. <br />Prices offered by Proposers in their proposals are an irrevocable offer for the term of the <br />contract and any contract extensions. The awarded Contractor agrees to provide the <br />purchased services at the costs, rates, and fees as set forth in their Fee Schedule in <br />response to this RFP. No other costs, rates or fees shall be payable to the awarded <br />Subcontractor for implementation of their proposal. <br />G. DATA RETENTION <br />Contractor shall be responsible for retaining data, records, and documentation for the <br />preparation of required items. These materials shall be made available to and as <br />requested by City. <br />All materials, documents, data or information obtained from the City Data files or any <br />City medium furnished to Contractor in the performance of an awarded contract will at <br />all times remain the property of the City. Such data or information may not be used or <br />copied for direct or indirect use by Contractor after completion or termination of this <br />Contract without the express written consent of the City. All materials, documents, data <br />or information, including copies, must be returned to the City at the end of the contract. <br />RFP No. 20-043 FOR SCANNING, DIGIT2I60n 1 I1 DEXING SERVICES Page 11 of31 <br />