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(9) <br />INkWK0];yet LlkrevelLllel <br />EXHIBIT A <br />SAMPLE AGREEMENT <br />THIS AGREEMENT is made and entered into on this day of 2020 by and between <br />("Consultant'), and the City of Santa <br />Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the <br />State of California ("City"). <br />RECITALS <br />A. On , 2020, the City issued Request for Proposal No. 20-043, by which it sought proposals <br />from qualified firms to provide digitizing and indexing services in accordance with scope of services. <br />B. Consultant submitted a responsive proposal that was selected by the City. Consultant represents that <br />Consultant is able and willing to provide such services described in the scope of services that was included <br />in RFP No. 20-043 <br />C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its <br />field and that any services performed by Consultant under this Agreement will be performed in <br />compliance with such standards as may reasonably be expected from a professional consulting firm in <br />the field. <br />NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and <br />conditions hereinafter set forth, the parties agree as follows: <br />1. SCOPE OF SERVICES <br />Consultant shall perform those services as collectively describe in Exhibit A, the scope of services that <br />was included in RFP No. 20-043, and Exhibit B, Consultant's proposal dated 2020, both of <br />which are attached and incorporated by reference. <br />2. COMPENSATION <br />a. City agrees to pay, and Consultant agrees to accept as total payment for its services the rates and <br />charges identified in Exhibit B. The total sum to be expended under this Agreement shall not exceed <br />$ during the intial term of this Agreement. This amount is comprised of (1) the sum of <br />$ and (2) a 10% contingency of up to $ for services as may be performed by <br />Consultant at the sole discretion of City. <br />b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice <br />evidencing work performed, subject to City accounting procedures. Payment need not be made for <br />work which fails to meet the standards of performance set forth in the Recitals which may reasonably <br />be expected by City. <br />3. TERM <br />This Agreement shall commence on [enter a Start Date or "the date first written above'] and terminate <br />on , unless terminated earlier in accordance with Section 14 below. The term of this Agreement may <br />RFP No. 20-043 FOR SCANNING, DIGIT2I60n 1 gDEXING SERVICES Page 15 of31 <br />