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(9) <br />MIII WA•»yaLl III revanel <br />7. Street Name <br />Adams <br />8. Street Type: (Ave, Dr, St, Way, etc.) <br />St <br />9. Unit Number, If any: preceded by # <br /># <br />10.The issued Date on the permit or drawingin in the format mm-dd-yr <br />12-18-2018 <br />11. Fully qualified Path and File Name of the corresponding multipage <br />image <br />C:Wrchive\00303DCE.TIF <br />Indexing Examples for permits & blueprints: <br />Plan 202 %ADAMS St, 101198317, 12-18-2018 <br />Permit 202 % ADAMS St, 101198317, 12-18-2018 <br />Permit 202 ADAMS ST, 10198316,12-18-2018, 'note: no partial address number and no unit # <br />Plan 202 ADAMS ST, 10198316,12-18-2018, 'note: no partial address number and no unit # <br />Plan 202 ADAMS ST, 202 %ADAMS ST,10198316,10198317,12-18-2018,'note: multiple addresses & <br />multiple permit Xs <br />Plan 202 ADAMS ST, 'note: no partial address number, no permit number, no issued date <br />Plan 202 ADAMS ST, 'note: address only (no permit # or Issued date) <br />Indexing Examples for Certificate of Occupancy ( C of O): <br />C-O-O 2911 Tech Center Dr. 80420618 'note: No issued dates needed <br />C-O-O 510 N BRISTOL ST #B, COO-2020-273-CO *note: "COO" included in number and no issued <br />dates <br />For address indexing validation purposes, The City will provide the firm(s) with two ASCII csv files. The <br />first file shall contain a list of street names in the city. The second shall contain a list of addresses <br />within the city. The firm(s) will use these files for validation, however it is anticipated that there may be <br />some duplicated, inaccurate, out of date, or missing addresses and streets on these validation files. <br />Firm(s) will coordinate with City regarding any necessary corrections to the files. firm must provide <br />resolution path for errors that are encountered during the scanning process. <br />Firm(s) will correct any errors in the indexing noted by City at no charge. In no case will firm(s) destroy <br />documents unless clear direction to do is provided in writing by the City. <br />6. Drawing / Documents Custody <br />The firm(s) will take custody of all permit documents and drawings from City's facilities and take them to <br />the respective offsite facilities. City staff will log all documents sent to the firm(s) for scanning/indexing <br />and update the list upon return of said documents. Firm(s) will take all necessary precautions to ensure <br />RFP No. 20-043 FOR SCANNING, DIGITIZING AND INDEXING SERVICES Page 24 of31 <br />25D-28 <br />