25E - AGMT FOR COMMISSARY - Laserfiche WebLink

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DocuSign Envelope to: B170CB9D-63DF-4515-84DD-B8E33348E947 w• ,1 CITY OF SAN'TA ANA The Santa Ana Jail Facility's commissary shall be a cashless system. Items are sold through order forms for later delivery. All transactions shall be debited against inmates individual commissary accounts. 2. The contractor shall store all commissary items and process and package all commissary orders offsite, with delivery to the jail facility on the same day as distribution to inmates. There shall be no onsite storage of commissary goods. 3. Proposers shall outline in their proposals, their overall service plan to provide commissary services on a weekly basis. Proposer's plans should utilize their own staff for the distribution of commissary order and utilize Jail staff as little as possible. B. EQUIPMENT SPECIFICATIONS 1. At no cost to the City, the Contractor shall provide all equipment, hardware and software necessary for efficient operation of the commissary program. This shall include but is not limited to: Inmate accounting/banking software sufficient to handle all inmate banking transactions from intake to release. b. Equipment to accept and process cash (bills and coins) from booked inmates, cash and credit/debit card deposits from public visitors, and post funds received into the inmate accounting/banking software. c. Hardware and software to process, track and maintain historical records of inmate commissary purchases and credits. 2. The Santa Ana Jail Facility Jail Management System (JMS) is by Advanced Technology Information Management Systems, by ACT 1 Group Company. Proposer's inmate accounting/banking software should be able to interface with the Jail Management System in order to keep up-to-date inmate information. a. Access to a networking framework shall be provided without charge. The Contractor shall be responsible to provide, at its own expense, all computers, servers, switches, software, internet service, and related peripherals and equipment as necessary to effectively perform all duties contracted. b. The Contractor shall provide commissary order forms that have been designed expressly for the Santa Ana Jail Facility: Order forms shall offer for sale only those items approved by the Jail Administrator, C. PURCHASING/STORAGE OF GOODS Contractor shall be responsible for purchasing, receiving and offsite storing of all goods sold through commissary or necessary for commissary operations. All goods shall remain the property of the Contractor unit they are delivered to the customer (inmate). The Contractor assumes all liability for loss, damage or spoilage of goods prior to delivery of goods to the customer (inmate). RFP No. 20-025 Contracted Food Services and Inmate Commissary Page 40 of 57 25E-37