ARC DOCUMENT SOLUTIONS, INC. - Laserfiche WebLink

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Archiving & Information Management Document Solutions, ARC intends to deploy Production Grade Scanners, manufactured by the leading document scanner manufacturer, Kodak Alaris. These scanners are duplex scanners, meaning that they will capture both the front side and back side images simultaneously as they feed through the scanner one-time. In addition, these scanners are designed to transport fragile documents through a smooth stainless -steel transport path, thereby minimizing any risk of adding wear and tear to ant source hard copy. Also, these scanners utilize a switchable "Black Back" or "White Back" scan surface, to allow the best possible image quality, while minimizing any image reflection or bleed through from the backside of the source document. This also allows each document image to be programmatically de -skewed to the page edge (as opposed to the page content), which yields an exact facsimile of the source document. This also allow each page image to be automatically cropped to the page edge so that the resulting image matches the physical size of the hard copy page. Additionally, the scanners will be configured to electronically fill hole -punches within documents, which the City of Santa Ana has requested. And finally, and perhaps most importantly; these scanners deploy three ultra -sonic multi -feed sensors across the width of the entry edge of the scanner. These sensors transmit a continual stream of ultrasonic sound waves through the paper as it is feeding into the scanner. This allows an instant detection, and suspension of the scanning process, anytime more than one -page might be feed into the scanner (aka "multi -feed') at one time. The benefit of this detection system is to insure with 100% accuracy, that we achieve a "page for page" (image to hard copy) result of the scanned batch. In the event a multi -feed occurs, the batch being scanned is immediately suspended, allowing the operator to retrieve the multi -fed pages, manually separate the hard copy pages, and re- insert them into the feed tray, to ensure that all pages are scanned and kept in exact sequential order throughout the batch. The scanner software will record into a log file, the quantity of images, time of scanning, scanner operator, and scanner and scan station used to acquire the images. When each box is completed, the scanner operator will initial the progress label, indicating that this process has been completed Image QC: As the images are being scanned, each image is displayed on screen, allowing the operatorto view the images at a high level, checking for folded corners, streaks, or other major defects. Once each batch is completed, the operator will scroll through the scanned images, checking each image at a closer level, to ensure that each image had been properly captured, that each image is the best image possible from the source page, and that all images have been properly cropped, rotated and blanks removed. Once the image QC is completed, the batch will be released for image processing and indexing. When the Image QC of each box is completed, the scanner operator will initial the progress label, indicating that this process has been completed