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;NSURANCE NOT ON FILE <br />WORK MAY NOT PROCEED A-2020-092 <br />1%T% CLERK OF COUNCIL <br />05 DATE: <br />AGREEMENT WITH EMERGENCY PLANNING CONSULTANTS <br />Q: Q�7 (�)lSrnrei►e (0.,xnla��it TO PROVIDE A HAZARD MITIGATION PLAN <br />THIS AGREEMENT is made and entered into on this 5ch day of May, 2020 by and between <br />Carolyn J. Harshman, an individual dba Emergency Planning Consultants ("Consultant"), and the <br />City of Santa Ana, a charter city and municipal corporation organized and existing under the <br />Constitution and laws of the State of California ("City"). <br />RECITALS <br />A. On January 14, 2020, the City issued a Request for Proposal ("RFP") No. 19-134 seeking <br />consultants to provide local hazard mitigation plan preparation services for the Santa Ana <br />Police Department ("Department"). <br />B. Consultant submitted a timely response to the Department which was selected and <br />Consultant is able and willing to provide such services to the City. <br />C. In undertaking the performance of this Agreement, Consultant represents that it is <br />knowledgeable in its field and that any services performed by Consultant under this <br />Agreement will be performed in compliance with such standards as may reasonably be <br />expected from a professional consulting firm in the field. <br />NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the <br />terms and conditions hereinafter set forth, the parties agree as follows: <br />1. SCOPE OF SERVICES <br />Consultant shall perform during the term of this Agreement, the tasks and obligations <br />including all labor, materials, tools, equipment, and incidental customary work required to fully <br />and adequately complete the services described and set forth in Consultant's updated proposal <br />dated March 11, 2020, attached hereto as Exhibit A and incorporated by reference. <br />2. COMPENSATION <br />a. City agrees to pay, and Consultant agrees to accept as total payment for its services for <br />City, the rates and charges identified in Exhibit A. The total amount to be expended <br />during the term of this Agreement shall not exceed $74,000. <br />b. Payment by City shall be made within forty-five (45) days following receipt of proper <br />invoice evidencing work performed, subject to City accounting procedures. Payment <br />need not be made for work which fails to meet the standards of performance set forth <br />in the Recitals which may reasonably be expected by City. <br />3. TERM <br />This Agreement shall commence on July 1, 2020 and continue for a two (2) year term until <br />June 30, 2022 with the option for the City to grant up to a one (1) year renewal, exercisable by a <br />Page 1 of 8 <br />#19793vl <br />