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DOJ-SAE Submission-2019-2020-02 <br />IV COST REIMBURSEMENT/INVOICING <br />DOJ shall reimburse Grantee, in arrears, for Grantee's actual expenditures incurred while <br />performing the required workload. Grantee shall submit to DOJ two (2) Grantee Invoices for <br />each month (one original and one copy) for all expenditures incurred during such month, <br />including completed travel. Grantee shall ensure that it has accepted and approved all vendor <br />deliverables, all equipment has been delivered, all travel is complete, and all administrative <br />activities have been performed. All invoices must be sent to the grant manager via U.S. Mail or <br />overnight delivery. <br />A) Receipts and Documentation: <br />Grantee shall provide substantiation to DOJ pertaining to acceptance of hardware, <br />software, services, and deliverables along with Grantee Invoices for payment. <br />Invoices paid by the Grantee and submitted to the DOJ for reimbursement shall <br />include the invoice number, invoice date, service period, agreement number, <br />vendor name, vendor contact information, amounts, and the approved Budget <br />Template, clearly identifying with which Expenditure the invoice associates. <br />Grantee shall provide copies of packing slips substantiating delivery of purchased <br />equipment. Grantee Invoices and supporting documentation must be sent to the <br />DOJ in hard copy format no later than the 15th calendar day following the month <br />of the Expenditure. (For example, a purchase made on June 2"d would require that <br />the related Grantee Invoice be received by the DOJ no later than July 15a'). <br />B) Workload Justification: <br />Each agency request for reimbursement shall be submitted in an invoice format <br />and contain the following workload information associated with the <br />reimbursement period: <br />1) For the reporting period, the total number of untested sexual assault <br />cases submitted for testing, or the total number of cases tested if the <br />agency (e.g., a crime lab) performed testing on evidence received from a <br />submitting agency. <br />C) Match Requirements: <br />There is no match requirement for this grant. <br />Grantee Invoices must be delivered via U.S. Mail or overnight delivery and addressed to: <br />California Department of Justice <br />Division of Law Enforcement <br />Attn: Nicole Behler <br />1300 I Street, Suite 1150 <br />Sacramento, CA 95814 <br />SAESubmissiongdoi.ca.gov <br />Page 3 <br />