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25E - WEST COAST ARBORIST
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11/17/2020
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25E - WEST COAST ARBORIST
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11/12/2020 5:47:51 PM
Creation date
11/12/2020 3:19:53 PM
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City Clerk
Doc Type
Agenda Packet
Agency
Public Works
Item #
25E
Date
11/17/2020
Destruction Year
2025
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Agreement with West Coast Arborist, Inc. <br />November 17, 2020 <br />Page 2 <br />bidding process to award a contract for Citywide Tree Maintenance Services to West Coast Arborist, <br />Inc. in 2019 with specifications that met the City of Santa Ana's requirements (Exhibit 1). Staff <br />recommends exercising the SAMC provision to award a contract to WCA utilizing the City of Rancho <br />Cucamonga's contract to receive the same pricing for tree services (Exhibit 2). <br />WCA is qualified, reputable, and has experience with contracts similar in type and size as <br />demonstrated by their 200 municipal service contracts throughout California. They have sufficient <br />staff, including arborists and tree trimming professionals, to maintain pruning schedules according <br />to International Society of Arboriculture standards, as well as two local tree nurseries. They also <br />have the ability to provide additional critical resources during emergencies such as wind or <br />rainstorms, allowing the City to provide immediate assistance to the community. <br />Tree pruning makes up approximately 70 percent of the total annual tree -related services in Santa <br />Ana and the remaining 30 percent is composed of specialty services such as crew rentals for large <br />tree removals and emergency response. In comparing tree -pruning contracts awarded to other cities <br />in 2020 with the proposed WCA agreement, the contract amounts for the Cities of Oxnard, Irvine <br />and Long Beach are higher for comparable pruning services. <br />Exercising the City's SAMC Non -Bid process and utilizing the contract with the City of Rancho <br />Cucamonga is the most beneficial option for the City of Santa Ana and will provide the best quality <br />service at a minimum cost. The table below provides the contract amounts of comparable cities <br />based on the average tree size for grid and light pruning of trees for 2020. <br />Service Type <br />Santa Ana <br />Santa Ana <br />Oxnard <br />Irvine <br />Long <br />WCA <br />WCA <br />WCA <br />WCA <br />Beach <br />(Current) <br />(Proposed- <br />(Jan <br />(May 2020) <br />Great Scott <br />Rancho <br />2020) <br />(April 2020) <br />Cucamonga <br />Jan 2020 <br />Grid Prune Price per <br />$63.00 <br />$74.00 <br />$82.00 <br />$105.00 <br />$148.25 <br />tree <br />($598,500 <br />($703,000 <br />($770,000 <br />($997,500 <br />($1,408,375 <br />(Annual trees pruned - <br />Annually) <br />Annually) <br />Annually) <br />Annually) <br />Annually) <br />9,500 <br />Light Prune Price per <br />$37.00 <br />$37.00 <br />$58.00 <br />$39.00 <br />$41.00 <br />tree <br />($92,500 <br />($112,500 <br />($145,00 <br />($262,400 <br />($102,500 <br />(Annual trees pruned - <br />Annually) <br />Annually) <br />Annually) <br />Annually) <br />Annually) <br />2,500 <br />Total Annual Pruning <br />$691,000 <br />$815,500 <br />$915,000 <br />$1,260,000 <br />$1,510,875 <br />Cost <br />FISCAL IMPACT <br />Funding for this agreement will be budgeted in the future years beginning with FY 2021-22 in the <br />following accounts: <br />25E-2 <br />
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