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Agreement with West Coast Arborist, Inc. November 17, 2020 Page 2 bidding process to award a contract for Citywide Tree Maintenance Services to West Coast Arborist, Inc. in 2019 with specifications that met the City of Santa Ana's requirements (Exhibit 1). Staff recommends exercising the SAMC provision to award a contract to WCA utilizing the City of Rancho Cucamonga's contract to receive the same pricing for tree services (Exhibit 2). WCA is qualified, reputable, and has experience with contracts similar in type and size as demonstrated by their 200 municipal service contracts throughout California. They have sufficient staff, including arborists and tree trimming professionals, to maintain pruning schedules according to International Society of Arboriculture standards, as well as two local tree nurseries. They also have the ability to provide additional critical resources during emergencies such as wind or rainstorms, allowing the City to provide immediate assistance to the community. Tree pruning makes up approximately 70 percent of the total annual tree -related services in Santa Ana and the remaining 30 percent is composed of specialty services such as crew rentals for large tree removals and emergency response. In comparing tree -pruning contracts awarded to other cities in 2020 with the proposed WCA agreement, the contract amounts for the Cities of Oxnard, Irvine and Long Beach are higher for comparable pruning services. Exercising the City's SAMC Non -Bid process and utilizing the contract with the City of Rancho Cucamonga is the most beneficial option for the City of Santa Ana and will provide the best quality service at a minimum cost. The table below provides the contract amounts of comparable cities based on the average tree size for grid and light pruning of trees for 2020. Service Type Santa Ana Santa Ana Oxnard Irvine Long WCA WCA WCA WCA Beach (Current) (Proposed- (Jan (May 2020) Great Scott Rancho 2020) (April 2020) Cucamonga Jan 2020 Grid Prune Price per $63.00 $74.00 $82.00 $105.00 $148.25 tree ($598,500 ($703,000 ($770,000 ($997,500 ($1,408,375 (Annual trees pruned - Annually) Annually) Annually) Annually) Annually) 9,500 Light Prune Price per $37.00 $37.00 $58.00 $39.00 $41.00 tree ($92,500 ($112,500 ($145,00 ($262,400 ($102,500 (Annual trees pruned - Annually) Annually) Annually) Annually) Annually) 2,500 Total Annual Pruning $691,000 $815,500 $915,000 $1,260,000 $1,510,875 Cost FISCAL IMPACT Funding for this agreement will be budgeted in the future years beginning with FY 2021-22 in the following accounts: 25E-2