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CITY OF SANTA ANA <br />OBSOLETE RECORDS DESTRUCTION SCHEDULE <br />FINANCE AND MANAGEMENT SERVICES <br />2020 <br />RECORD <br />RECORD <br />RECORD <br />RETENTION <br />RECORD' <br />CATEGORY <br />SERIES <br />DESCRIPTION <br />PERIOD <br />DATES <br />PAYROLL <br />Attendance Reports <br />Daily attendance postings <br />10 years <br />2009 and <br />prior <br />Check Registers <br />Pay period employee earnings and deductions <br />2009 and <br />10 years <br />prior <br />W2's and EE Earning <br />Report <br />YTD W2 Earnings (ER copies of W2) <br />4 years <br />2015 and <br />prior <br />Retirement <br />CaIPERS Salary, gross, contribution reports <br />10 years <br />2009 and <br />prior <br />Quarterly Reports <br />State quarter earnings and tax reports <br />10 years <br />2009 and <br />prior <br />Leave of Absence <br />Authorizing absence forms <br />(for Finance Dept only) <br />2 years <br />2017 and <br />prior <br />Exception Sheets <br />Labor expenditure charges to applicable <br />3 years <br />2017 and <br />Fund/Activity other than home account <br />prior <br />PREPARED BY: <br />Lul del Date <br />Pa r II Manager <br />Fin nce and Management Services <br />RECORDS DESTROYED: <br />30 <br />Number of Boxes <br />CONSENT BY: <br />-RP M l- <br />Nan,m-';Ww ;l, xo,o D.,.3 D nr <br />Kathryn Downs Data <br />Executive Director of Finance <br />APPROVED BY: <br />for Sonia R. Carvalho Date <br />City Attorney <br />19C-15 <br />