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CITY OF SANTA ANA OBSOLETE RECORDS DESTRUCTION SCHEDULE CITY MANAGER'S OFFICE 2020 RECORD RECORD RECORD RECORD RETENTION GOVTCODE CATEGORY SERIES DESCRIPITION START DATE PERIOD Contracts entered into by October 1, Agreements Agency/Dept. the City relating to goods, 2016 and 4 years GC 34090 Head Approved services, legal settlements and programs prior Forms used by the Mayor Correspondence Council and Councilmembers to October 1, 2 and 2 years GC 34090 Requests request information (d) and/or staff actions prior pri p "Loose" correspondence that cannot be 2 years GC 34090 Incoming and legitimately attached to (d) Correspondence Outgoing some major record series cto Ober 1, cto General such as AGREEMENT or 2017 and Correspondence PROJECT prior (City Council) "Loose" correspondence that cannot be 2 years GC 34090 Incoming and legitimately attached to (d) Correspondence Outgoing some major record series October 1, 2017 and General such as AGREEMENT or Correspondence PROJECT prior (City Manager's Office) Exception Sheets, Leave of Mayor and City Council October 1, 3 years GC 34090 Payroll Absence Forms, City Manager Office Staff 2017 and (d) and related Payroll Reports prior DPV forms, Petty Cash October 1, Reports Accounts Receipts, Credit Card 2017 and 2 years GC 34090 Payable Statements prior Councilmembers Travel forms and related October 1, Travel Folders and CMO Staff documentation 2017 and t2years GC 34090 prior 19C-4