20A - AA AND AGMT FOR ANAHEIM/SANTA ANA

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Appropriation Adjustment and Agreements for UASI Funded Training and Exercise Services December 1, 2020 Page 3 Risks, did not posess the required Department of Homeland Security/Cal OES certifications, and another company, California Specialized Training Institute, has a lengthy contract review process and may be presented at a future City Council meeting. All qualified vendors will have similar agreements with varying scopes of work, and the Santa Ana Police Department Homeland Security Division will request training courses and exercises from the selected vendors on an as -needed basis. The appropriation adjustment will recognize $713,431 in FY18 UASI prior year balance to fund FY18 UASI program expenditures, including Year 1 ($651,600) of the training and exercise program. Year 2 ($620,250) of the agreement has already been appropriated through a separate City Council action when Council approved the FY 19 UASI Grant award. Year 3 of the agreement, which is projected to be $625,250, will be funded by the FY20 UASI Grant. Years 4 ($625,250) and 5 ($625,250) of this agreement are contingent upon a UASI Grant award to the Anaheim/Santa Ana Urban Area for FY21 and FY22 with a sufficient award amount to sustain the ASAUA Homeland Security Regional Training and Exercise Program. The aggregate amount to be spent in the pool of all seven vendors shall not exceed $3,147,600 over the length of the three-year agreements. Because these agreements will be paid using federal grant funds, this program expense will have no fiscal impact on the City's General Fund. The term of these agreements may be extended for up to two one-year periods upon a writing executed by the City Manager and the City Attorney and subject to funding. The agreements include language that allows the City to terminate the agreement with 30 days notice for any reason, including lack of funding. FISCAL IMPACT The appropriation adjustment will recognize $713,431 in FY18 UASI grant revenue in the FY18 UASI Grant Program account (No. 12514002-52001) and appropriate same in the FY18 UASI Grant Program expenditure accounts (No. 12514491-various). Funds for the agreements are available in the FY18 and FY19 UASI Grant Program Contract Services account (No. 12514491-62300 and 12514407-62300) for the 2020-21 and FY 2021-22 fiscal years, and will be included in future fiscal year budgets as follows: Fiscal Year Accounting Unit- Accounting Unit, Account Amount Account # Description FY 2020-21 12514491-62300 FY18 UASI Grant Program — $651,600 Training and Exercises FY 2021-22 12514407-62300 FY19 UASI Grant Program — $620,250 Training and Exercises FY 2022-23 12814491-62300 FY20 UASI Grant Program — $625,250 Training and Exercises 20A-3