|
Exhibit 2
<br />MIG proposes a four -phased planning project that corresponds to the tasks noted in the REP:
<br />Y Phase 1: Inventory and Analyze
<br />7 Phase 2:Evaluate and Forecast
<br />Y Phase 3: Propose and Prioritize
<br />Y Phase 4: Plan and Adopt
<br />Phase I.: Inventory and Analyze
<br />1.1 PROJECT KICKOFF VIDEOCONFERENCE
<br />MIG will meet with the City's Project Manager and Leadership Team in a one -hour videoconference to initiate the
<br />project and discuss the desired project outcomes, available background materials, communication protocols,
<br />engagement strategies, and schedule. MIG will host the call on Zoom and provide an agenda.
<br />1.2 BACKGROUND INFORMATION REVIEW
<br />MIG will submit an information request letter and create a shared drive with links for City use in uploading relevant
<br />project information. Information includes but is not limited to GIS data, existing inventories, initiatives and programs,
<br />site master plans, relevant reports and documents, recreation participation data, capital projects lists, maintenance
<br />data and frequencies, and policy directions relevant to the Master Plan. MIG has allotted time to download data and
<br />take a cursory look at materials to know where to incorporate information into other tasks.
<br />1.3 PROJECT BRANDING AND ENGAGEMENT STRATEGY
<br />MIG will prepare a public engagement and outreach strategy memo, identifying target audiences and key partners to
<br />engage in the Master Plan process, defining how public engagement techniques and notification strategies will be
<br />deployed, discussing bilingual meeting and translation needs, and clarifying roles and responsibilities. As part of this
<br />task, the MIG graphics team will develop one draft document banner (using City -provided photos) and a Word
<br />document template. MIG will revise these materials based on one round of consolidated comments. The final banner
<br />will give to give project materials a recognizable visual identity.
<br />1.4 PARKS AND FACILITY INVENTORY AND GIS BASE MAP
<br />MIG will cross-check inventory data provided by the City against GIS parks data and park tour notes to create an Excel
<br />spreadsheet accounting of City park sites, park acreage and major recreation facilities. (Amenities such as tables,
<br />benches, trash receptacles, parking spaces, etc. are not counted.) Using GIS data provided by the City, we will produce
<br />one draft citywide base map (11" x17") showing existing City parks, open space, major recreation facilities, and trails in
<br />and Santa Ana on an overlay of information including City planning areas, water bodies, roadways, and schools. The
<br />draft inventory and base map will be revised into final form based on one round of consolidated comments from the
<br />City.
<br />1.5 PARKS AND FACILITY TOUR
<br />MIG will spend four hours touring representative parks, recreation facilities, trails, and public spaces accompanied by
<br />City parks, recreation, and maintenance staff. The tour will provide an opportunity to discuss the strengths and
<br />challenges of the park system at representative sites and discuss issues such as operations, opportunities, planned
<br />partnerships, development or improvements, and maintenance. The City will schedule and coordinate the site tour,
<br />ensuring that staff are available to answer questions.
<br />Following the tour, MIG will refine and share MIG's Park Evaluation and Assessment Checklist for City staff to use in
<br />rating parks --as an efficient way to share staff knowledge of park condition issues and concerns, providing one
<br />consolidated set of data to MIG. MIG will facilitate a one -hour videoconference meeting with park development and
<br />maintenance staff to discuss their preliminary scores for park and facility condition, access, safety, and enhancement
<br />capacity. Following this meeting, one MIG staff will spend 4 days in the field visiting targeted City parks to cross-check
<br />staff ratings of Athletic Facilities, Outdoor Recreation Elements, Specialized Facilities, Park Support Amenities, and
<br />Landscaping. The final scores will be used to inform the Task 1.9 deliverable and subsequent recommendations. (Note:
<br />This task does not include an architectural evaluation of indoor facilities, buildings, or Zoo elements.)
<br />25B-41
<br />
|