75A - PH EVALUATION REPORT - Laserfiche WebLink

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ANIM11llifi CR-40 - Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements To ensure program compliance, all CDBG, HOME and ESG activities are reviewed for eligibility prior to having funds committed. Activities by subrecipients are monitored through quarterly desk audits of invoices, a review of the subrecipient's Single Audits, and a risk assessment is conducted to identify high risk activities to perform on -site monitoring. Activities by City departments are monitored through a review of quarterly reports, inspection of completed projects, and review of procurement or other pertinent documentation prior to authorizing project delivery payments. A comprehensive HOME project -monitoring plan has been developed and implemented by the City. For rental projects, this plan calls for a regular review of project finances, tenant eligibility, ongoing HOME program compliance, and Housing Quality Standards (HQS) compliance. An annual recertification of CHDOs has also been implemented. The City is required to report HOME resources awarded to Minority Business Enterprises (MBE) and Women Business Enterprises (WBE) via contracts and subcontracts in the CAPER. In addition, CDBG requires that an effort be made to award agreements to MBE/WBE. Procurement advertisments state that MBE and WBE firms are encouraged to apply. Citizen Participation Plan 91.105(d); 91.115(d) The City published a notice in the general circulation of papers in English, Spanish and Vietnamese that its CAPER was available for review for public comment. The CAPER was made available for review at the Office of the Clerk of the Council, Community Development Agency 6th Floor Reception Area, and on the City's website.There was a 15-day public comment period prior to the submission of the CAPER to HUD. In addition, a public hearing was held by the Community Redevelopment and Housing Commission and at the City Council meeting to obtain public comments, with the City Council authorizing the submission of the report to HUD. In preparation for the 2020 Consolidated Plan, the City updated its Citizen Participation Plan to ensure ongoing compliance with program requirements and allowing residents and stakeholders adequate opportunity to participate in the design and implementation of HUD -funded programs. Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports. The City published a notice in the general circulation of papers in English, Spanish and Vietnamese that its CAPER was available for review for public comment. The CAPER was made available for review at the Office of the Clerk of the Council, Community Development Agency 6th Floor Reception Area, and on the City's website.There was a 15-day public comment period prior to the submission of the CAPER to HUD. In addition, a public hearing was held by the Community Redevelopment and Housing Commission [aIe1»:1 0) OMB Control No: 2506-0117(exp. 06/30/2018) 75A-26