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CITY OF SANTA ANA The selected consultant will be responsible for completion of work, with City staff and the Planning Commission providing oversight. The consultant will be expected to prepare and carry out the following: 1) As necessary, confer and meet with regulatory agencies (Orange County Sanitation District, Caltrans, South Coast Air Quality Management District, etc.). 2) Attendance at project meetings, outreach meetings, and study sessions with the Planning Commission and City Council. 3) Preparation of all graphic exhibits and handouts necessary for meetings, study sessions, and public hearings. 4) Presentations at meetings and public hearings. Education of both the Planning Commission and City Council will be a part of the scope of this project. The selected consultant will be responsible for educating the Planning Commission on the basics of planning, zoning principles, and any other information related to the project. The firm's Principal or a representative of the firm who has demonstrated ability in presenting technical data to Committees, Planning Commissions and City Councils will be required to attend the public meetings or other meetings as deemed necessary by City staff. 5) Utilize tools available through the Orange County Council of Governnments (OCCOG) and Southern California Association of Governments (SCAG) intended to streamline housing element preparation, including data sets and affordablitty assumptions that are pre - approved by Housing and Community Development (HCD). 6) Organize meetings, conduct surveys, compile input, conduct presentations, prepare conceptual maps, notifiy the public of meetings, attend Planning Commission Subcommittee and Planning Commission meetings, attend City Council meetings, and update City staff members as needed and in a timely manner. 7) Primary responsibility for drafting and redrafting the text and exhibits for the Housing Element Update after receiving appropriate input from the community's citizens, stakeholders, Planning Commission, Community Development Commission, and City staff. The Houising Element Update should be brought into conformance with current Federal and State laws, modernized to complement current planning and zoning best practices, organized so that both staff and the general public can clearly define and understand this key policy document. 8) Prior to the drafting of any of these documents, the consultant is responsible for establishing a comprehensive participation, communication and information strategy to ensure appropriate volunteer, community, business, planning and staff involvement during these projects. 9) Drafting of the Housing Element Update should begin after the appropriate research/tasks are performed and any other research/tasks are performed as recommended by the consultant and agreed to by the City as outlined in a contract. Staff and the consultant must agree to a scope, outline, and organization of the ordinance before the first draft has begun. 10) Provide electronic copies of all documents produced, formatted in Microsoft Word (or agreed upon software) and PDF. The documents converted to PDF shall be indexed and searchable by chapter. All data, GIS shapefiles, documents and plans shall be the property of the City of Santa Ana. Documents shall be organized so that they can be easily revised and reprinted, are adequately illustrated, are computer compatible, and are easily understood by diverse public interests. RFP No. 20-135 General Plan HgFevkr. 2l ent Update Page 4 of 29