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Requirements for Acceptable Documents SAHA Policv Any documents used for verification must be dated within 60 days of the interview date with SAHA. The documents must not be damaged, altered or in any way illegible. Print-outs from Web pages are considered original documents. Any family self -certifications must be made in a format acceptable to SAHA. File Documentation SAHA must document in the file how the figures used in income and rent calculations were determined. All verification attempts, information obtained, and decisions reached during the verification process will be recorded in the family's file in sufficient detail to demonstrate that SAHA has followed all of the verification policies set forth in this plan. The record should be sufficient to enable a staff member or HUD reviewer to understand the process followed and conclusions reached. SAHA Policv SAHA will document in the family file the following: ■ Reported family annual income ■ Value of assets ■ Expenses related to deductions from annual income ■ Other factors influencing adjusted income When SAHA is unable to obtain third -party verification, SAHA will document in the family file the reason that third -party verification was not available [24 CFR 982.516(a) (2); Notice PIH 2010-19]. 7-I.C. UP -FRONT INCOME VERIFICATION (UIV) Up -front income verification (UIV) refers to SAHA's use of the verification tools available from independent sources that maintain computerized information about earnings and benefits. UIV will be used to the extent that these systems are available to SAHA. There may be legitimate differences between the information provided by the family and UIV- generated information. If the family disputes the accuracy of UIV data, no adverse action can be taken until SAHA has independently verified the UIV information and the family has been granted an opportunity to contest any adverse findings through the informal review/hearing process of SAHA. See Chapter 6 for SAHA's policy on the use of UIV/EIV to project annual income.