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PART VI: RECORD KEEPING 16-VI.A. OVERVIEW SAHA must maintain complete and accurate accounts and other records for the program in accordance with HUD requirements, in a manner that permits a speedy and effective audit. All such records must be made available to HUD or the Comptroller General of the United States upon request. In addition, SAHA must ensure that all applicant and participant files are maintained in a way that protects an individual's privacy rights. 16-VI.B. RECORD RETENTION [24 CFR 982.1581 During the term of each assisted lease, and for at least three years thereafter, SAHA must keep: • A copy of the executed lease; • The HAP contract; and • The application from the family. In addition, SAHA must keep the following records for at least three years: • Records that provide income, racial, ethnic, gender, and disability status data on program applicants and participants; • An application from each ineligible family and notice that the applicant is not eligible; • HUD -required reports; • Unit inspection reports; • Lead -based paint records as required by 24 CFR 35, Subpart B. • Accounts and other records supporting SAHA budget and financial statements for the program; • Records to document the basis for SAHA determination that rent to owner is a reasonable rent (initially and during the term of a HAP contract); and • Other records specified by HUD. • Notice PIH 2O14-20 requires PHAs to keep records of all complaints, investigations, notices, and corrective actions related to violations of the Fair Housing Act or the equal access final rule. If an informal hearing to establish a family's citizenship status is held, longer retention requirements apply for some types of documents. For specific requirements, see Section 16- III.D., Retention of Documents. 4-61