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PROPOSAL Space Planning and Architectural Consulting Services RFP No. 20-040 Section 2: Scope of Services and Schedule IDS understands that diversity is the essence of on-call/as-needed space -planning and architectural consulting services. Assignments vary greatly in scope, duration, and degrees of technical complexity. We use a project -specific tailored approach that adheres to the following general principles. ■ At the outset confer with the City Project Manager to develop a clear understanding of the project scope and perimeters o Include our multi -discipline A/E team to gain a wholistic understanding of demands and variables ■ Submit the project -specific proposal to the City Project Manager that includes: o Our project understanding including the City's project budget if known. o Scope of services including assumptions and exclusions. o Proposed timeline; and o Proposed compensation delineated by phase and task. ■ Upon authorization to proceed, IDS will provide our services to completion o Always relying on the City Project Manager as our City prime point of contact o Always keeping the City Project Manager informed of developments in real time Description of Work: We understand that the scope of services includes: Site Analysis ■ IDS' team will perform a site analysis which may include site visits, photographs, analysis of existing space(s). o Deliverables: Written reports annotated by photographs, annotated existing facility drawings, and graphics Conceptual Layouts 1 Space Planning ■ The IDS' team will develop conceptual layouts and space plans addressing City requirements based on our meetings with the City's staff, project scope, budget, time and project constraints, and priorities. o Deliverables: Annotated sketches (most often in plan view), photographs, and letter summarizing criteria, alternative design schemes, Rough Order of Magnitude Likely Cost Estimates for budgeting purposes, and recommendations. Permits/City Approvals ■ IDS' team will provide the customary A/E project technical support during the permit/approval process. o Deliverables: submittal documents plan review comment responses, meetings when required — from submittal to "permit ready to issue" milestone. AjIDSGROUP 25 G- A Page19