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➢ Project briefs and outreach summaries will be formatted as attractive documents suitable for public review. All other documents are anticipated to be internal analysis deliverables/discussion papers for City staff review, with any City edits incorporated into later deliverables. ➢ Drafts and final documents will be provided where noted in the scope. If not specified, it is presumed that any edits will be incorporated into subsequent tasks. MIG is happy to provide additional rounds of revisions as added tasks defined in change orders. ➢ For each round of revisions, City staff will provide a single, consolidated set of comments in track changes for Word files, pdf comments, or in a comments log for all other documents where requested. MIG will revise materials where noted in the scope based on one round of consolidated written edits. ➢ City staff will be responsible for project management throughout the process, including coordinating with MIG's Project Manager; providing relevant reports and documentation to MIG; reviewing documents and facilitating meetings as noted previously, providing regular staff updates to City Council, the City Manager's office, the Board and other relevant committees and commissions separate from scheduled project meetings. ➢ If the City places the project on hold, or if the City's Director or Project Manager changes during the course of the project and necessitates more than an hour of MIG staff time to reinitiate the project, this will be considered extra services. Similarly, if the MIG Project Manager changes during the project, MIG will provide a thorough briefing and update, limiting additional time required by the client to reinitiate the project to one hour. ➢ Any changes to this scope will be requested via MIG's change -order form to be signed by both Project Managers. These typically will be provided in advance of the added activity, unless MIG is responding to a request made by City staff to deviate from scoped expectations in the moment. An example is a City request to continue a meeting where discussion has run longer than anticipated at the time of scoping. Scope Exclusions The RFP had some elements noted for which MIG did not include in the scope or budget. These are noted below. ➢ The consultant and the CITY's Project Manager (PM) shall hold progress meetings as often as necessary, but in no case less than once per month (teleconferencing/zoom meetings is acceptable) until the final plan is approved by the City Council for the purpose of progress reporting (RFP Item 4A). [Italics added for emphasis.] MIG note: The numbers of meetings and duration of the project are identified in the scope. The meetings and timeframe are not unlimited. ➢ At least one (1) hardcopy of all completed or partially completed reports, studies, forecasts, maps, or plans for the Project Manager Progress Meetings (RFP Item 4B). MIG note: Hard copies were excluded because these progress meetings are anticipated to be videoconferences. Electronic files will be provided.