20D - AA AND AMEND AGMT FOR INFOSEND

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First Amended Agreement with InfoSend, Inc. December 15, 2020 Page 3 use InfoSend's printing and mailing services need to be increased to cover expanded service use. Moreover, due to necessary spending by FMSA, PWA and the City Manager's Office ("CIVIC") in printing and mailing services with InfoSend, the net approved $200,000 current funding cap (July 1, 2020 through December 31, 2020) has been overspent, underscoring the need for funding caps to be increased for FY 2020-21 by a combined $550,000 amount on an annualized fiscal year basis, for a total maximum fiscal year amount not to exceed $750,000. Therefore, staff recommends increasing InfoSend's combined annual spending cap by $550,000, from $200,000 (semi-annually) not to exceed $750,000 (annually), and correspondingly recognizing participating agencies' (FMSA, PWA, and CIVIC) increased budgeted spending amounts for FY 2020-21. Additionally, staff recommends extending InfoSend's agreement for an additional 6 months beginning January 1, 2021 through June 30, 2021. By doing so, Treasury will be allowed sufficient time before the final expiration date of InfoSend's extended contract to harmonize this agreement with other critical payment processing as well as enQuesta/AMI- integrated agreements. The enQuesta agreement runs through December 31, 2025 with optional extensions through December 31, 2029. Included among the other critical payment processing are the City's online Cloud -based payment services and walk-up payment kiosk agreement services, together with walk-in cashiering services. Based on the harmonization of all these payment processing services the City would achieve full Payment Card Industry Data Security Standard (PCI-DSS) compliance, thereby transferring future credit card fraud liability from the City to the payment card providers. FISCAL IMPACT Approval of the appropriation adjustment will recognize $310,500 of prior fund balance in the Public Works Water Revenue, Prior Year Carry Forward revenue account (No. 06017002-50001) and appropriate the same amount into the Water Quality, Contract Services — Professional expenditure account (No. 06017644-62300) to fund the additional expenditures for FY 2020-21. The existing budget is sufficient for all other contract allocations. The following accounts will fund the contract allocations. Accounting Fiscal Unit - Fund Accounting Prior Contract Revised Year Account Description Unit - Account Allocation Increase Contract No. No. Description Allocation FMSA - Contract 2020- 01110130- Treasury & Services $125,000 $175,000 $300,000 21 62300 Customer Professional Service 20D-3