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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />DECEMBER 15, 2020 <br />TITLE: <br />AMEND PURCHASE ORDER WITH <br />FAIRWAY FORD SALES, INC. FOR <br />TWELVE FORD POLICE INTERCEPTOR <br />VEHICLES IN THE AMOUNT OF <br />$494,207.79 <br />(SPECIFICATION NO. 19-135) <br />(NON -GENERAL FUND) <br />CLERK OF COUNCIL USE ONLY: <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1� Reading <br />❑ Ordinance on 2d Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />/s/ Kristine Ridge FILE NUMBER <br />CITY MANAGER <br />RECOMMENDED ACTION <br />Amend the contract with Fairway Ford Sales, Inc., for the procurement of 12 additional Ford Police <br />Interceptor vehicles for the Santa Ana Police Department for a total amount not to exceed <br />$494,207.79, subject to non -substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Santa Ana Police Department has a fleet of 262 vehicles. Ninety-nine of these vehicles are <br />patrol vehicles assigned to Field Operations. The Police Department uses Ford Police Interceptor <br />vehicles, similar to Explorers, as the standard vehicle in Field Operations. This contract award will <br />provide 12 Ford Police Interceptor vehicles for the Police Department. This purchase will allow the <br />Police Department to surplus three patrol vehicles that have reached the end of their useful life, <br />and net nine vehicles, thereby increasing the size of the Patrol fleet as new officers come off of <br />training. Ford has a four month lead time for the delivery of these vehicles from receipt of order. <br />Once the vehicles are received, they are equipped with the required, radios, light bars, and <br />equipment. With these timelines, it is expected that the new vehicles will go into service in summer <br />2021. <br />On January 21, 2020, the City Council awarded a purchase order to Fairway Ford Sales, Inc., for <br />the purchase of 12 Ford Police Interceptor vehicles. Sixteen Santa Ana vendors were notified in <br />the original Invitation for Bid and nine vendors downloaded the bid packet. The City received four <br />bids and awarded to the lowest bidder. Fairway Ford Sales, Inc., has agreed to honor the 2020 <br />model pricing for 12 additional 2021 model Ford Police Interceptor vehicles with the same <br />specifications. The purchase price of $494,207.79 for the 12 additional vehicles represents the <br />best value to the City. <br />22B-1 <br />