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v CITY OF SANT ANA <br />EXHIBIT A <br />CITY OF SANTA ANA <br />REQUEST FOR PROPOSALS FOR VIDEO PRODUCTION OF CITY COUNCIL MEETINGS, <br />OTHER VARIOUS PRODUCTIONS, AND CABLE/VIDEO EQUIPMENT MAINTENANCE <br />SCOPE OF SERVICES <br />A. Council Meetings <br />The City of Santa Ana provides the control room equipment, cameras and equipment located <br />inside the Council Chambers to record and broadcast the City Council meetings, including <br />computers and other video production equipment. Contractor will serve as <br />Producer/Administrator for City of Santa Ana City Council meetings. Duties will include hiring <br />and supervising video production staff. Contractor shall provide production services in live <br />meeting coverage and playback for up to twenty-four (24) meetings, including City Council <br />meetings held the first and third Tuesdays of the month, and various additional meetings as <br />selected by the Clerk of the Council and/or City Manager. Production services shall include all <br />responsibility for graphics during the presentations, video roll -ins and all audio/visual needs. <br />Additionally, Contractor shall provide technical assistance for city production crews and staff. <br />Services shall include: <br />1. Serve as Video Producer for all council meetings and cable -casting events in council <br />chambers. <br />2. Maintain open communications with the Public Affairs Information Officer and Clerk of the <br />Council office for special needs or changes pertinent to the agenda for each council <br />meeting. <br />3. Communicate and confirm with the Public Affairs Information Officer regarding council <br />meeting coverage and playback related to the city channel. Report technical playback <br />and council meeting technical issues and remedies to the PAID. <br />4. Provide, hire and supervise all video production crew and staff which will include Director, <br />Camera Robotics Operator, Audio Operator, Graphics Designer and Playback Operator. <br />These positions may be consolidated in one person. <br />5. Schedule video production staff. Pre -arrange and notify crew of video productions and <br />changes. <br />6. Provide maintenance of playback equipment located in City Hall as necessary for City <br />Council meeting. <br />7. Provide for office administration and payroll for video production crew and playback. <br />8. Provide and be responsible for all production staff training and hands-on use of <br />equipment for video crews. <br />9. Direct communication with City Council members and Clerk of the Council. <br />10. Review any needs or concerns related to production request: includes PowerPoint, <br />overheads, video roll -ins and presentations, review cueing system, proper use of <br />microphones for Council. <br />RFP No. 20-105 Video Services for Governme�99_silrnel 3 & Related Services Page 21 of 23 <br />