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B. Service Fee Payments -Services: CONTRACTOR will submit an invoice to receive <br />an upfront payment of $36,000 (20% of the 9% contract service/administrative fee). <br />Subsequent invoices will be combined with Grant Award payment request. <br />CONTRACTOR will include a 9% service fee based on total disbursement amount <br />for Grant Awards with each invoice. Invoices will reflect a credit for the upfront <br />payment. Final payment will be based on 9% of the total grant funds issued. <br />C. Closeout Deadlines: The final invoice for services for the month ofDecember must <br />be submitted by December 28, 2020. The final invoice should include <br />anticipated and projected expenditures. Disbursements for grant payments must <br />be received on or before December 30'. Invoices and/or disbursement received <br />after the aforementioned dates will not be processed and/or paid. <br />D. Payments made bythe CITY shall not preclude the rightofthe CITY from thereafter <br />disputing any services involved or billed under this CONTRACT and shall not <br />be construed as acceptance of any part of the services. <br />III. Tax ID Number: The CONTRACTOR shall include its taxpayer ID number on all <br />invoices submitted to the CITY for payment to ensure compliance with IRS <br />requirements and to expedite payment processing. <br />IV. Billing Instructions: <br />The CONTRACTOR will email invoices on the CONTRACTOR'S letterhead for <br />Grant Awards to be issued and Service Fees for services rendered to Sergio Vidal, <br />Assistant Finance Director, atsvidal ,santa-ana.org. <br />Each invoice will include the following information: <br />1. CONTRACTOR'S name and address <br />2. CONTRACTOR'S remittance address, if different from I, above <br />3. Federal Tax I.D. Number <br />4. CONTRACT Number <br />5. Invoice Number <br />6. Dates of Service <br />7. Service Description - List of approved grants to be disbursed <br />8. Total Grants to be disbursed and 9% Service Fee <br />V. Payment Option - Electronic Funds Transfer <br />The CITY offers CONTRACTORS the option of receiving payment directly to their <br />bank account via an Electronic Fund Transfer (EFT) process in lieu of check payment. <br />Payment made via EFT will also receive an Electronic Remittance Advice with the <br />payment detailsviae-mail. An e-mail address will need to be provided to the CITY via <br />an EFT Authorization Form. To request a form, please contact the CITY <br />agency/department. Upon completion of the form, please mail, fax or email to the <br />address or phone listed on the form. <br />11 <br />