Laserfiche WebLink
Mr. Francisco Gutierrez <br />City of Santa Ana <br />December 1, 2011 <br />Page 3 <br />We may also bill for reasonable out-of-pocket expenses and our internal charges for certain <br />support activities. Our internal charges include certain flat -rate amounts that reflect an allocation <br />of estimated costs, including those associated with airline ticketing, travel and general office <br />services, such as computer usage, telephone charges, facsimile transmissions, postage and <br />photocopying. We leverage our size to achieve cost savings for our clients in all areas of <br />expense, including those covered by internal charges, and use this system of allocation to <br />minimize total costs. <br />Billing Arrangements <br />Our billing invoices for these professional services, plus any out-of-pocket expenses, will <br />generally be billed at least monthly. Amounts are due and payable upon receipt. If you wish to <br />inquire about your billing or about the services that have been rendered, please call our office <br />when you receive the invoice. If an account has fees that are not paid in a timely manner, then <br />all work will be stopped. Interest will also be charged to past due amounts. We know that you <br />understand this concept and employ good fiscal procedures over your collections and, <br />accordingly, we look forward to your cooperation and understanding. <br />Obligations of the Company <br />You agree that the Company will cooperate fully and completely with us in connection with its <br />representation hereunder, and that all records, documentation and information we request in <br />connection with any tax matter of the federal and state tax returns will be made available to us <br />(including those pertaining to related parties), that all material information will be disclosed to <br />us, and that we will have full cooperation, and unrestricted access to, your personnel during the <br />course of the engagement. <br />Upon receipt of any notices, correspondence or communication of any type or kind from the Tax <br />Authority, the Company shall immediately notify us by telephone and promptly thereafter <br />provide us with copies of all written communications received. <br />