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NSURANCE NOT ON FILE <br />APR 0 7 2021 WORK MAYM PROCEED <br />CLERK OF COUNCIL <br />N-2021-060 <br />AGREEMRif'WITH GLADWELL GOVERNMENTAL SERVICES, INC. <br />Co'Ic COY JL TO PROVIDE RECORDS RETENTION SERVICES <br />THIS AGREEMENT is made and entered into this 1st day of April, 2021, by and between Gladwell <br />Governmental Services, Inc.; ("Consultant'), and the City of Santa Ana, a charter city and municipal <br />corporation organized and existing under the Constitution and laws of the State of California <br />("City"). <br />RECITALS <br />A. The City desires to retain a consultant having special skill and knowledge in the field of: <br />• Updating Citywide retention schedule <br />• Training staff on department -level to understand their records <br />• Implementation and administration of a Citywide records management program <br />B. Consultant represents that Consultant is able and willing to provide such services to the <br />City. <br />C. In undertaking the performance of this Agreement, Consultant represents that it is <br />knowledgeable in its field and that any services performed by Consultant under this <br />Agreement will be performed in compliance with such standards as may reasonably be <br />expected from a professional consulting firm in the field. <br />NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the <br />terms and conditions hereinafter set forth, the parties agree as follows: <br />1. SCOPE OF SERVICES <br />Consultant shall perform during the term of this Agreement, the tasks and obligations <br />including all labor, materials, tools, equipment, and incidental customary work required to fully <br />and adequately complete the services described and set forth in Exhibit A, as requested in writing <br />by the City, attached hereto and incorporated by reference. <br />2. COMPENSATION <br />a. City agrees to pay, and Consultant agrees to accept as total payment for its services for <br />City, the rates and charges identified in Exhibit A. The total amount to be expended <br />during the term of this Agreement shall not exceed $25,000. <br />b. Payment by City shall be made within 45 days (forty-five) days following receipt of <br />proper invoice evidencing work performed, subject to City accounting procedures. <br />Payment need not be made for work which fails to meet the standards of performance <br />set forth in the Recitals which may reasonably be expected by City. <br />