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8. Project progress <br />1. Meetings - Progress Review Meetings shall be held as deemed appropriate by the City. <br />2, Progress Reporting - Progress Reports shall be submitted at monthly intervals, indicating <br />progress achieved during the reporting period in relation to the progress scheduled. <br />3. Project Schedule - The Consultant shall prepare the project schedule in Microsoft Project <br />format. The project schedule should break the tasks and subtasks. Any major change to <br />the project schedule must be approved by the City. <br />PAYMENT AND INVOICING: <br />Selected Consultant shall invoice the City based on time and material according to the City's <br />standard invoice template and electronic submittal instructions. Tasks and hours shall be clearly <br />identified and all rates must match those included in the approved agreement. City shall retain ten <br />percent (10%) of the invoice amount from each payment until the completed Project has been <br />accepted by the City. <br />CITY RESPONSIBILITIES: <br />The City will provide information in its possession relevant to the preparation of the <br />required information in the RFP. The City will provide only the staff assistance and the <br />documentation specifically referred to herein. <br />• Furnish scope of work and provide general direction as needed for the assigned project <br />• All plan check coordination within the City <br />• Advertise, award, and administer of construction contract <br />• Electronic files (sample plans & specifications, City of Santa Ana's CADD Standards) <br />• Electronic files for title sheets and sheet borders <br />• Facilitate meeting coordination and invitation <br />• Standard invoice template <br />City of Santa Ana RFP 20-130 <br />Page Al-7 <br />