INFINITY COMMUNICATIONS AND CONSULTING, INC. (3)

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COMMUNICATIONS & CONSULTING AN EMPLOYEE. OWNED COMPANY CLIENT RESPONSIBILITIES The Clients responsibilities for the successful completion of Infinity's ECF Consulting Services, shall Include: 1. Appointing a representative to act on the Clients behalf, with respect to this agreement, who has the authority to render decisions and approve requests from Infinity, in a timely manner as not to cause unreasonable delay in the progress of Infinity's service. 2. Provide Infinity all information required for the successful completion of the agreed service within 10 days, after the receipt of a request from Infinity. This includes at a minimum, but not limited to copies of service provider invoices, copies of service provider contracts, approved free and reduced lunch numbers, copy of any self -certification materials as requested by USAC, copy of CIPA compliance, and authorized contact information. 3. Provide a Letter of Agency (LOA) authorizing Infinity to act on the Clients behalf to file ECF Program forms and respond to any Requests for Information from USAC. 4. Sign and certify the ECF Program forms required for the Clients application forfunding in a timely manner, as not to cause a failure to comply with the ECF Program's time sensitive deadlines. 5. For all Contracted Services or Month -to -Month Services the client with affirm the following has been completed: a. Conduct an "Open and Competitive" bid process, to comply with all applicable local/state procurement requirements, and bidding laws for all "new" requested services and contracts. b. Comply with all IocallstatelfederallECF Program requirements for the Award of Contract(s). c. Provide Infinity copies of all documents pertaining to an award of contract for each funding request, to comply with the ECF Program's "Document Retention Policy", including but not limited to bidding documents, evaluation of responses, board meeting minutes, copies of the winning bidder's response, and invoices. 6. Maintain and keep up to date an "Equipment Asset Register" or "Inventory List". The list shall include detailed information such as make, model, serial number, and location for all equipment purchased with support of the ECF Program. The Client will provide Infinity a copy of the inventory list for document retention, 7. Maintain and keep Lip to date a "Service Provider Reimbursement Reconciliation" (SPRR) spread sheet. The SPRR shall include the total amount of funds associated with each reimbursement, andlor the total amount of discounts (in the form of discounted bills, checks, or credits) received from the service provider. The Client provide Infinity a copy of the SPRR for compliance with"Invoicing" and "Document Retention" requirements of the ECF Program. 8, Retain document, for each funding request related to the pre -bidding process, bidding process, and award of oontract(s), application process, purchase and delivery of service, invoicing, inventory, and forms and rules compliance for a period of at least 10 years from the last date of service. *In the event something unforeseen happens that is not covered under Project Attachment#0492-PY2022 with this contract, an additional fee will be negotiated before any additional services are provided. **Should the Client cease services with Infinity and request document re-constructlon for past filing years, there will be a charge for the time required to re-create the document library. This charge will be assessed at the time of the request and must be paid prior to the release of the document re -construction package. CONTRACT TERM This agreement will expire on June 30, 2022, COMPENSATION AND REIMBURSABLE EXPENSES SCHEDULE BASIS OF COMPENSATION: EMERGENCY CONNECTIVITY FUND CONSULTING SERVICES This Agreement is for one application filing, If the Client chooses to file for additional funding, this agreement may be modified to Increase the Scope of Work through an addendum approved by both the Client and Infinity. Any additional Scope of Work will be billed as a separate project subject to additional fees as listed below. Fees paid to Infinity cannot be paid for or requested in the application for funding. Infinity's fees must be paid by the Client separately from the amount requested in the funding application. Project Attachment V0492-FY2022 Page 2 of 4 P.O. Box 999 Bakersneld, CA 933021661.716,1840 1 www.inflnllycomm.com