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Public Works Agency <br />https://www.santa-ana.org/pw <br />Item # 22 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />April 20, 2021 <br />TOPIC: Design Services for Various Projects <br />AGENDA TITLE <br />Approve an Agreement With IDS Group for Design Services for Pacific Electric Bike Trail <br />Phase 2 and Sandpointe Park Security Lighting in an Amount not to Exceed $71,556 for <br />a Three -Year Term (Project Nos. 21-2726 and 21-2728) (Non -General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an agreement with IDS Group to provide concept <br />design, design development, and contract documents for the Pacific Electric Bike Trail <br />Phase 2 and Sandpointe Park Security Lighting project in the amount of $65,051, with a <br />contingency of $6,505, for a total amount not to exceed $71,556, for a three-year term <br />beginning April 20, 2021 and expiring April 20, 2024, with an option for two, one-year <br />extensions, subject to non -substantive changes approved by the City Manager and City <br />Attorney. <br />DISCUSSION <br />On November 4, 2020, the Public Works Agency released Request for Proposals (RFP) <br />No. 20-129 to seek the services of a professional engineering firm to provide complete <br />plans, specifications, and a cost estimate (PS&E) for new electrical and security lighting <br />systems for the Pacific Electric Bike Trail - Phase 2 project and the Sandpointe Park <br />project (Exhibit 1). The scope of work includes preparation of the plans, specifications, <br />and estimate package including, but not limited to, lighting plans and construction details. <br />The RFP was advertised on the City's online procurement management and publication <br />system with proposals due on November 24, 2020. Nine proposals were received and <br />evaluated by a selection committee. The top three scoring firms were invited to participate <br />in electronic interviews for final selection. Following the interviews, IDS Group was <br />selected as the most qualified firm for construction management of the project and as <br />such, staff recommends awarding an agreement to the firm (Exhibit 2). Their proposal <br />demonstrated a high degree of technical competence and experience performing similar <br />services. The proposal contains a clear path toward achieving City goals and objectives <br />as required by the RFP. The following summarizes the responding firms and their ranking. <br />City Council 22 — 1 4/20/2021 <br />