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Award Purchase Orders for Traffic and Street Name Signs <br />April 20, 2021 <br />Page 2 <br />134 Vendors notified <br />11 Santa Ana vendors notified <br />29 Vendors downloaded bid documents <br />5 Bids received <br />Five bids were received and opened on March 26, 2021. After evaluating the bids, four <br />were determined to be responsive (Exhibit 1). One bid was deemed non -responsive due <br />to the firm's qualifications. The bids received from Safeway Sign Company and Zumar <br />Industries, Inc. were the lowest, responsive to specifications, and met the City's <br />requirements. Staff recommends awarding blanket purchase order contracts to Safeway <br />Sign Company and Zumar Industries to replace RSNS throughout the City. <br />Outreach Efforts <br />The Purchasing Division advertised this project on the City's online bid management and <br />publication system, which directly notified 11 Santa Ana vendors, none of which submitted <br />a bid packet for consideration. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with the action. <br />FISCAL IMPACT <br />Funds in the amount of $250,000 are budgeted and available for expenditure in the <br />current Fiscal Year 2020-21 and funds will be included in the annual proposed budget for <br />future years in the accounts indicated in the table below for the remaining agreement term <br />and extension options, if exercised. <br />Fiscal Year <br />Accounting Unit <br />Fund <br />Accounting Unit— <br />Amount <br />— Account # <br />Description <br />Account Description <br />Agreement 3-Year Term <br />2020-21 <br />01117620-62300 <br />General Fund <br />Contract Services- <br />$200,000 <br />March -June <br />Professional <br />2020 21 <br />General Fund <br />Roadway Marking and <br />(March -June) <br />01117625-62300 <br />Signs/Contractual <br />$25,000 <br />Service- Professional <br />2020-21 <br />Public Works - <br />(March -June) <br />10117601-62300 <br />Admin & <br />Administration & Planning <br />$25,000 <br />Planning <br />Traffic Signal <br />2021-22 <br />02917620-62321 <br />Special Gas <br />Maintenance- <br />$100,000 <br />(July -June) <br />Tax <br />Maintenance & Repair <br />Improvement <br />2021 22 <br />General Fund <br />Roadway Marking and <br />(July -June) <br />01117625-62300 <br />Signs/Contractual <br />$25,000 <br />Service- Professional <br />City Council 15 — 2 4/20/2021 <br />