Laserfiche WebLink
EXHIBIT 1 <br />guidelines. Writt:enauthorizationand sales receiptconfinningpayrncm:mustbekepton file. <br />Service and items costing more than $500 (routine ntu•chases): <br />a. Adesignated staf£member -ball identifytwo orthreevendors wbo offer discount or <br />competiLively priced supplies. Staffshall routinely "shop"those vendors, looking for the <br />best overall price on each order--thougb notnecessarily on an item -by -item basis. Once <br />each year, the staff shall determine which two or three vendors in the area offer the most <br />competitive prices. Written documentation of the research shall be maintained. <br />b. Nothing in theparagraph abovc shall prev cm stafffrom taking advantage oflower <br />prices from other vendors whenever better prices are available. <br />c. Whenpossible,stal shallatLLrnpttonegotiatediscountsforlargervolume <br />purchases, and should inquire about discounts for paying cash. <br />d. Allpurchases mustbemadewithinbudget guidelines. Written authorization and <br />sales receipt confirming payment must be kept on file. <br />Service and iterns costing more than $500 (infrequent nurchases): <br />a. A designated staff member shall obtain written quotes or advertisements from three <br />vendors. Purchase decisions shall be made on the basis of the most advantageous <br />purchase for OCC TAC, based on the above criteria. <br />b. Northing intheparttgraph above shall prevent stafffinm talcing advantage of lower <br />prices from other vendors whenever better prices are available. <br />c. Whenpossible,starfshallattempttonegotiate discounts forlargervolume <br />purchases, and should inquire about discounts forpaying cash. <br />d. All purchases must be made within budget guidelines. Written authorization and <br />sales receipt confirming payment must be kept on file. <br />S�,]�,SourceProcuremeut .. <br />The use of sole supplier is discouraged, and requires the written authorization o ['the <br />Executive Director. Requests forsole sourceprocurement must inelude thereasori forthe lack <br />of competitive information and justification for the selection. <br />C. Authorization <br />a. StaffAuthorization:TheExecutiveDirectorymayatherorhisdiscretion,giveorre or <br />more staff members purchase authority for purchases. <br />City Council 16 — 62 7/6/2021 <br />