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Last modified
7/19/2021 2:50:01 PM
Creation date
7/14/2021 9:44:10 AM
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Contracts
Company Name
CALTRANS
Contract #
A-2021-124
Agency
Public Works
Council Approval Date
7/6/2021
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form of an allocation and finance letter. <br />10. When such additional STATE FUNDS are not available, ADMINISTERING AGENCY agrees <br />that any increases in PROJECT costs must be defrayed with ADMINISTERING AGENCY's own <br />funds. <br />11. ADMINISTERING AGENCY shall use its own non -STATE FUNDS to finance the local share <br />of eligible costs and all PROJECT expenditures or contract items ruled ineligible for financing <br />with STATE FUNDS. STATE shall make the final determination of ADMINISTERING AGENCY's <br />cost eligibility for STATE FUNDED financing with respect to claimed PROJECT costs. <br />12. ADMINISTERING AGENCY will reimburse STATE for STATE's share of costs for work <br />performed by STATE at the request of ADMINISTERING AGENCY. STATE's costs shall include <br />overhead assessments in accordance with section 8755.1 of the State Administrative Manual. <br />13. STATE FUNDS allocated by the CTC and/or STATE are subject to the timely use of funds <br />provisions approved in CTC Guidelines and State procedures approved by the CTC and <br />STATE. <br />14. STATE FUNDS encumbered for PROJECT are available for liquidation only for a limited <br />period from the beginning of the State fiscal year when those funds were appropriated in the <br />State Budget. STATE FUNDS not liquidated within these periods will be reverted unless a <br />Cooperative Work Agreement (CWA) is submitted by ADMINISTERING AGENCY and <br />approved by the California Department of Finance in accordance with Section 16304 of the <br />Government Code. The exact date of fund reversion will be reflected in the STATE signed <br />PROJECT finance letter. <br />15. Payments to ADMINISTERING AGENCY for PROJECT -related travel and subsistence (per <br />diem) expenses of ADMINISTERING AGENCY forces and its contractors and subcontractors <br />claimed for reimbursement or as local match credit shall not exceed rates authorized to be paid <br />to rank and file STATE employees under current California Department of Human Resources <br />(CaIHR) rules unless a Cooperative Work Agreement (CWA) is submitted by ADMINISTERING <br />AGENCY and approved by the California Department of Finance in accordance with <br />Government Code section 16304. If the rates invoiced by ADMINISTERING AGENCY are in <br />excess of CaIHR rates, ADMINISTERING AGENCY is responsible for the cost difference, and <br />any overpayments inadvertently paid by STATE shall be reimbursed to STATE by <br />ADMINISTERING AGENCY on demand. <br />16. ADMINISTERING AGENCY agrees to comply with California Government Code 4525- <br />4529.14. Administering Agency shall undertake the procedures described in California <br />Government Code 4527(a) and 4528(a). Administering Agency shall also comply with 2 CFR <br />Part 200 Uniform Administrative Requirements, Cost Principles and Audit Requirement for <br />Federal Awards, excluding 2 CFR Part 200.318-200.326. <br />17. ADMINISTERING AGENCY agrees and will assure that its contractors and subcontractors <br />will be obligated to agree that Contract Cost Principles and Procedures, 48 CFR, Federal <br />Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the <br />allowability of individual PROJECT cost items. <br />Page 8 of 16 <br />
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