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N-2-o21- 1y9 INMANC9 NOT ON FILE WORK MAY NOT PROCEED CLERK OF COUNCIL DATE: LIMITED LEGAL SERVICES AGREEMENT This limited legal services agreement ("Agreement") is made and entered into this 8th day of July, 2021, by and between Barboza & Associates, a California law corporation ("Attorneys"), and the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the constitution and laws of the State of California ("City"). O'. NR (Te%30r. Ntol-;uk> (SMl RECITALS A. City desires to employ Attorneys to assist the Executive Director of Human Resources in conducting a personnel investigation and providing legal advice related to such investigation to the City, and B. Attorneys represent that they are licensed to practice law in the State of California, have special experience and knowledge in the field of public employment law and conducting personnel investigations. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. RETENTION OF ATTORNEYS City hereby agrees to and does retain Attorneys, for the compensation hereinafter specified, to assist the Executive Director of Human Resources with conducting a personnel investigation related to allegations of sexual harassment and retaliation. Attorneys accept said retention and agree to perform, in a timely and efficient manner, all such services as may be requested by the Executive Director of Human Resources. Attorneys shall confirm their acceptance of work requested by City in writing by e-mail or letter. 2. PAYMENT FOR SERVICES RENDERED a. FEES City agrees to compensate Attorneys, and Attorneys agree to accept from City, as and for payment in full for all services for the foregoing Actions, compensation at the rate of $450 an hour for all attorneys, and $225 an hour for all investigative associates. Time will be billed in 1/10th of an hour increments. During the term of this Agreement, the total amount authorized for services pursuant to this Agreement is not to exceed fifty thousand dollars and no cents ($50,000.00). b. REIMBURSEMENT FOR COSTS City agrees to reimburse Attorneys for out-of- pocket expenses, including but not limited to, transcription services authorized by the Executive Director of Human Resources in connection with the performance of duties under this Agreement. Copying charges will be reimbursed at the rate of 10 cents per page. Any costs in excess of $5,000 require approval of the Executive Director of Human Resources prior to incurring the expense. All expenses must have supporting documentation submitted with the invoice. 3. METHOD OF PAYMENT Attorneys shall submit a monthly statement specifying the services performed, dates and number of hours, and an itemization of expenses related thereto with supporting documentation (i.e. receipts, invoices, copy of check, etc.). City will establish preferred payment to Attorney by ACH upon receipt of bank and routing instructions from Attorneys required for this form of payment.