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vit Description of the actual inspection, observation, repair andfor maintenance <br />of landscaping, signage, lighting, streetscape, and graffiti <br />viii. Observations of safety issues, potential hazards, public nuisances, and <br />minutes (notes) from any other City -required meeting (e,g, maintenance <br />project meetings, field reviews, etc,) <br />d. Report Guidelines: <br />L Submit records in the time required, in the method required, and on the forms <br />required. <br />it Include any pertinent Information or backup documentation with your reports. <br />Ill. Submit all reports prior to submission of the monthly invoice; otherwise <br />payment will be withheld, <br />iv. Provide an equipment time report using a form provided indicating the hours <br />worked each day of the pay period. <br />v Monthly payment will not be made until reports are received by City. <br />e. Documentation <br />L Digital Photo Sampler Report <br />a. Take a series of before -and -after photos of items, areas, or incidents that <br />Contractor responds to as specified by City. <br />b. Maintain these photos electronically and make them available for <br />inspection by City at any time. <br />c. identify photos by location, description, etc. before or after, date and time <br />of photo taken. <br />li. Production Reports <br />a. Email to City each month. <br />b. These reports will include: <br />1. Amount of trash and debris removed <br />2. Incidents completed (i.e. number of homeless camps cleared, other <br />assigned duties, etc.) <br />3. Other Incident related data <br />3. Meetings <br />a. General Guidelines <br />Document all meetings and prepare corresponding action list is generated, <br />Initiated, and completed by the time required. <br />b, Attendees <br />Project Manager and/or designee and Contract Supervisor must attend <br />meetings, in person, with the PW management team. <br />c. Operational Meetings <br />City Council 14 — 22 7/20/2021 <br />