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DEPARTMENT OF HEALTH AND HUMAN SERVICES Notice of Award Office of the Secretary 35. Terms And Conditions SPECIAL TERMS AND REQUIREMENTS Award# 1 CPIMP211286-01-00 FAIN# CPIMP211286 Federal Award Date: 06/18/2021 1. Limitations on Burn -rate. Funding for this project has been awarded as a single budget period for the entire project period. OASH expects awardees appropriate management of funds including appropriate bum -rates to execute the awarded project in full. To protect the federal interest, GASH is placing a limitation on the bum -rate of the Total Federal Share awarded. Unless prior written approval has been obtained from the OASH Grants Management Officer, the awardee is authorized to drawdown: — up to 306/6 of the Total Federal Share in the first 6 months of the project period; — up to 55% of the Total Federal Share in the first 12 months of the project period; and -- up to 80% of the Total Federal Share in the first 18 months of the project period. Prior written approval is required from the CASH Grants Management Officer to exceed these limits. Requests will only be considered after reviewing a sumitted Budget Revision Amendment including a justification uploaded in Grant Solutions. 2. Special Reporting. For the first 6 months of the project, you must submit monthly reports in Grant Notes in Grant Solutions. The calendar month is the reporting period. The reports are due no later than 7 calendar days after the end of the month. Each report shall contain a summary of the previous month's accomplishments, difficulties, and a 30-, 60-, and 90-day outlook table. Your project officer will provide additional guidance regarding optional formats. After the sixth report, the reporting cadence will automatically revert to the quarterly reporting frequency noted in the Reporting Section of this Notice of Award unless your award has a different reporting cadence under Special Conditions. The monthly reporting cadence may be extended as necessary for appropriate monitoring of the project by the Grants Management Officer. 3. First 30 days. The follwing item must be completed and submitted as a Grant Note(s) in Grant Solutions within the first 30 days of the project period. a. Budget Revision. No later than 30 days after the project period start date, you must submit a revised budget via Grant Notes in Grant Solutions on SF424A for non -construction projects with a revised, detailed budget justification. The budget must be broken down by year and cover the entire project period. Awardee and contractor costs must be properly allocated in the budget categories (e.g., contractor salaries assigned to contracts and not awardee employee salaries) and correctly apply the indirect cost rate to the modified total direct costs (MTDC). Budgets must conform to the cost principles in 45 C.F.R. part 75. If you have a negotiated indirect cost rate, you must provide a copy of the documentation to support it. b. Acquisition Process Timeline. No later than 30 days after the project period start date, you must submit a timeline for your acquisition/contracting process to be used to solicit and execute contracts to support this grant. c. Staffing Plan. No later than 30 days after the project period start date, you must submit the staffing plan for the project indicating positions already filled as well as those that are currently vacant. You must include the anticipated onboarding dates for positions to be filled to execute the award. City Council i 7/20/2021 Page 3