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Award Purchase Order for Traffic Line Painting and Traffic Sign Maintenance July 20, 2021 Page 2 Bids were received and opened on June 28, 2021 and evaluated (Exhibit 1). The bid received from PCI is responsive to the contract specifications, meets the City's requirements for maximum quality service at minimum price and complies with prevailing wage requirements. Staff conducted reference verifications with other cities and confirmed that the contractor has met their performance goals. The annual amount is based on staffs projection for the next contract year. Staff believes that the bid received from PCI will be the best balance of quality service at the best rate available. The total contract award amount includes $121,920 for additional as-needed/on-call services for specialty work requests including guardrails, bollards, and roundabouts. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT Funds are available for expenditure in Public Works Agency, General Fund Roadway Markings and Signs Account (no. 01117625-62300) and Special Gas Tax Roadway Maintenance account (No. 02917660-62300) and will be budgeted in subsequent fiscal years. Funds will be spent according to the spending plan below: Fiscal Accounting Unit Fund Accounting Unit, Amount Year — Account # Description Account Description INITIAL 2 YEAR TERM Public Works Roadway 01117625-62300 General Fund Markings/Signs, $573,000 Contract Services- 2021-22 Professional Special Gas Roadway Maintenance, 02917660-62300 Tax Contract Services- $250,000 Professional Public Works Roadway 01117625-62300 General Fund Markings/Signs, $573,000 Contract Services- 2022-23 Professional Special Gas Roadway Maintenance, 02917660-62300 Tax Contract Services- $250,000 Professional SUBTOTAL $1,646,000 City Council 9-2 7/20/2021