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COOPERATIVE AGREEMENT NO. C-1-3252 <br />EXHIBIT A <br />ATTACHMENT <br />• Cumulative Contribution Received from OCTA <br />• Total Monthly Program Operating Cost <br />• Cumulative Total Program Operating Cost <br />Financial reports are due sixty (60) days after the end of the quarter. Reports <br />must be certified by the participating city and eligible agency's Finance Director <br />or Finance Director's financial designee. <br />Participating cities and eligible agencies shall be required to maintain <br />supporting documentation to substantiate reporting data. Supporting <br />documentation may include, but is not limited to, actual receipts, contractor <br />invoices, trip sheets, payroll, timesheets, fuel logs, and maintenance <br />records/receipts. <br />C. Annual Questionnaire and Document Request (AQDR) <br />Participating cities and eligible agencies shall certify their compliance with these <br />Guidelines annually by having their City Manager or City Manager's department <br />director designee sign a completed version of a questionnaire sent out by OCTA. <br />Jurisdictions shall also submit all compliance -related documents requested by <br />OCTA. Completed AQDRs must be submitted to OCTA within ninety (90) days of <br />the end of the fiscal year reported upon. <br />Failure to meet the established reporting deadlines for any of these reports may <br />result in future withholding of funding and/or other sanctions to be determined. <br />16.0 Audits & Inspection of Records <br />M2 funding is subject to audit. Participating cities and eligible agencies shall <br />maintain program documentation and records for a period of no less than five <br />years. Program documents and records, including but not limited to payroll, trip <br />sheets, invoices, vehicle maintenance, fuel, and other program -related expenses, <br />shall be available for review by OCTA SMP administrators, auditors, and <br />authorized agents upon request. Participating cities and eligible agencies must <br />follow established accounting requirements and applicable laws regarding the use <br />of public funds. Failure to submit to an audit in a timely manner may result in <br />withholding or loss of future funding. Failure to comply with the approved Service <br />Plan will require remediation which may include repayment, reduction in overall <br />allocation, and/or other sanctions to be determined by the OCTA Board of <br />Directors. <br />Audits shall be conducted by the OCTA Internal Audit Department, or other <br />authorized agent, as determined by OCTA. <br />2 <br />