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City of Santa Ana RFP 21-076 <br />Page A1-3 <br /> <br /> <br />Task 5 - Final Report <br />The consultant shall prepare a final Pavement Management Program report and any other <br />required submittal items, as per OCTA guidelines. The report shall include, without <br />limitation, the methods, findings and recommendations of the consultant, which shall be <br />presented in a single comprehensive document which, should include findings generated <br />as part of other tasks described herein. <br />Task 6 - Database Update and GIS Map Integration (Optional Tasks) <br />There are approximately 30 or less segments of roadway to be added/deleted/combined <br />from database (City will provide the list). <br />The Consultant shall integrate GIS mapping (ESRI) with StreetSaver database / Generate <br />updated GIS sharp file. <br />General Requirements <br /> All work shall be performed in conformance with the City and OCTA’s policies, <br />procedures, and standards. <br /> The Consultant has total responsibility for the accuracy and completeness of all <br />inspections performed and documents prepared. The documents furnished under the <br />Agreement shall be of a quality acceptable to the City. The criteria for acceptance shall <br />be a product of neat appearance, well organized, and technically and grammatically <br />correct. The assumption of the number of review rounds is not allowed. <br /> The City has traditionally used paper distress forms but electronic data collection (using <br />laptop/tablet computers) will be acceptable. The paper distress forms shall be submitted <br />to the City for the City’s records or the methodology for upload of electronic data <br />collected shall be clearly defined and a method for data verification provided. <br />Project Deliverables <br /> Updated database in StreetSaver. <br /> Final PMP report; digital file on CD and 1 hard copy. <br />Project Schedule and Milestones <br /> Kickoff Meeting & Notice To Proceed October 12, 2021 <br /> Complete inspection & submit inspection data for review February 18, 2022 <br /> Complete Budgetary Analysis March 18, 2022 <br /> Submit Draft Pavement Management Report April 15, 2022 <br /> Complete Final Pavement Report May 6, 2022 <br /> City Council Approve PMP Report June 7, 2022 <br /> <br />City Council 18 –16 10/19/2021